Senior eDiscovery Specialist

Location: Oakland

Job ID: 12654

Job Posting

For UCOP internal applicants, please login to the internal candidate gateway at: https://jobs.ucop.edu/


At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, five medical centers and three national laboratories and enrolls premier students from California, the nation and the world. https://www.ucop.edu/about


As part of UC Legal – OGC, the team delivers ethical, timely, efficient and high quality legal services to the University of California’s ten campuses, five medical centers, and the Lawrence Berkeley National Laboratory, as well as to the Board of Regents, the President, the Chancellors and other officers of the University.


Perform and monitor standard electronic discovery processing and litigation functions, including import/ingestion, export, job quality control, and case database administration. Track eDiscovery data & ESI (electronically stored information) workflows and QC, in accordance with standard operating procedures. Consult with UC Legal, IT, the Legal Operations and campus legal departments to evaluate and recommend standardized procedures relating to the Electronic Discovery Reference Model (“EDRM”): identifying, preserving, collecting, processing, analyzing, reviewing, producing, and presenting electronically stored information (“ESI”) and paper documents. Evaluate UC Legal’s technology portfolio that includes Service Now, CounselLink and Adobe to identify best use of each to maximize efficiency. Recommends long and short term strategic direction for either augmenting or replacing existing eDiscovery technology that will benefit not only UC Legal and the California Public Records Act/Conflict of Interest group, but multiple divisions within UC including Office of the President’s Risk Services as well as Ethics, Compliance and Audit Services. Identifies risks and responds accordingly. Communicate, coordinate, and consult with in-house and outside legal counsel, IT, and outside vendors to ensure legal requirements are being satisfied. Maintain eDiscovery process and templates, coordinating with other process owners (IT Information Security department) and updating / creating new documentation of processes and procedures as well as provide training as needed.
Duties include working with outside counsel law firms and clients to obtain data for ingestion, including through the use of FTP, or hosting sites such as Dropbox, that can be ingested and processed while maintaining chain of custody. Perform or coordinate electronic and forensic collections and internal investigations. Track data acquisition from internal and external resources and verify data integrity. Track and manage eDiscovery requests by outside counsel law firms to completion. Create productions and exports for delivery to clients.
By practicing UC Legal’s established Values for Principles of Community, members of the UC Legal – OGC team are committed to maintaining and supporting a diverse and inclusive work environment.

Required Qualifications

• Strong technical skills, including in the use of FTP, Dropbox, Microsoft Office, and Adobe Acrobat.
• Able to work comfortably with quantitative data analysis, including Tableau, Excel and Smartsheet.
• Excellent communication skills, especially written, with the ability to clearly present technical information to non-technical clients and users.
• Ability to process, load, and troubleshoot native data into eDiscovery platforms throughout the entire eDiscovery lifecycle utilizing eDiscovery tools, such as Ipro, Relativity, Legal Hold Pro, Logikull, Everlaw.
• Knowledge of project management concepts and electronic evidence rules and laws.
• Strong attention to detail and ability to follow standard workflows and protocols.
• Proven ability to use discretion and maintain confidentiality.
• Demonstrated skills associated with adapting equipment and technology to serve user needs. Demonstrated comprehensive understanding of how system management actions affect other systems, system users and dependent / related functions.

Preferred Qualifications

• Experience successfully working with in-house legal department.
• Demonstrable track record influencing outcomes in a matrixed environment.
• Demonstrated competency in selecting and implementing project management methods and techniques.
• CEDS – Certified eDiscovery Specialist
• EnCE – EnCase Certified Examiner


Bachelor’s degree in related area and a minimum of three years of relevant experience and/or equivalent experience/training.


• CEDS – Certified eDiscovery Specialist (Preferred)
• EnCE – EnCase Certified Examiner (Preferred)


Salary: Commensurate with experience

Benefits: For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/benefits-of-belonging.html



Please be prepared to attach a cover letter and resume with your application.


The first review date for this job is November 18, 2020. The position will be open until filled.


Background Check Process: Successful completion of a background check is required for this critical position. https://www.ucop.edu/local-human-resources/manager-resources/hiring-process/background-checks.html

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. https://www.ucop.edu/safety-and-loss-prevention/environmental/program-resources/uc-smoke-free/uc-smoke-tobacco-free.html


The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: https://www.ucop.edu/accessibility/index.html or email the Human Resource Department at: mailto:epost@ucop.edu.


To apply, visit https://apptrkr.com/2073066


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