This position is responsible for operational management of the Legal Department. This includes all Legal Information Technology Systems, including helping to develop and implement the Department’s technology strategy, intake process, matter management and file management systems, oversight over billing and invoicing systems and vendor relations, including legal spend reporting, developing and tracking metrics, and other general administrative responsibilities, as assigned. The ideal candidate will be someone with significant project management experience, who is customer service-focused and detail-oriented, comfortable with both technical and legal vernacular, and has exceptional judgment. This role requires someone who is able to work cross-functionally with members at all levels throughout the Department as well as members of other departments.
The Wonderful Legal Way:
-Develops and manages all Legal Department IT systems including tracking and implementing updates/renewals; design and roll out of new initiatives; suggesting and implementing improvements to current systems; working with or serving as network administrator for IT systems; and identifying opportunities to leverage technology solutions to resolve business issues
-Oversees Legal Department invoicing processes, including standardizing processes and procedures, overseeing billing guidelines, vendor management, ensuring proper coding, and analysis and recommendations for cost-saving measures
-Oversees financial reporting for outside legal fee spend including validating and ensuring integrity of data
-Develops and manages performance metrics, which may include client satisfaction surveys, spending benchmarking, etc.
-Partners with IT to help implement legal/compliance system upgrades, enhancements, patches, etc. as needed to support the goals of the Department
-Develops and manages training on Legal Department systems including overseeing and development of standard procedures/manuals
-Acts as a liaison for the Legal Department with corporate support functions including IT, Finance, Accounting, Treasury and Human Resources, as appropriate
-Oversees management of other Legal Department vendors and subscriptions
-Assists with general operational matters including department meetings and events, training opportunities, teambuilding strategies and other activities within the Legal Department, as requested
Additional duties, as assigned
The Wonderful You:
-Minimum 7-10 years of business experience in project management, information technology or comparable position leading large-scale projects/programs, preferably in a legal department or firm; understanding of full project lifecycle management
-Experience working with cloud-based and on-prem legal department technology solutions (e.g., e-billing, contract and document management, self-service contracting, e-signature, knowledge management, etc.)
-Strong technical skills; proficient in all Microsoft Office applications.
-Strong project management skills – consistently completes projects on-time with great attention to detail; proven ability to handle multiple assignments and manage major projects to successful completion
-Strong analytical skills, ability to gather, analyze and extract useful data
-High level of professionalism; handles sensitive/confidential information with appropriate care
-Eager to go the ‘extra mile.’ Takes ownership of an issue once aware of it — goes the extra step to proactively seek out answers to problems that may fall outside area of expertise
-Consistently looking for ways to improve/enhance processes, find efficiencies, think outside the box
-COVID vaccination will be required for this position unless candidate has a legally valid exemption
-Experience with Onit, TyMetrix, iManage
-Knowledge and experience with process improvement skills, such as Six Sigma, Process/Program Management, or related certifications highly preferred.
The Wonderful Perks:
-Competitive benefits package including Medical (including 24/7 online access to a physician), Vision, Dental and 401k with match eligibility
-Opportunities for development and internal mobility
-Manager and leadership training, biweekly L&OD webinars, and eLearning offerings
-Companywide problem solving and continuous improvement training
-Wonderful Giving (com) – allowing you to donate company money to a cause of your choice
-Company focus on wellness and health including virtual yoga and mindful meditation classes
The Wonderful Company is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
About The Wonderful Company LLC
Headquartered in Los Angeles, The Wonderful Company is a privately held $5 billion company dedicated to harvesting health around the world through its iconic consumer brands. The company's 10,000 employees worldwide are committed to bringing consumers everywhere the freshest, most wholesome pistachios, citrus and pomegranates; bottling the finest water and wines; and creating colorful bouquets that are sure to touch the heart. This commitment is reflected in the company's market share: Wonderful Pistachios® is America's No. 1 tree nut and America's fastest-growing snack; Wonderful® Halos® is the No. 1 mandarin orange in America; POM Wonderful® is the No. 1 100% pomegranate brand in America; FIJI® Water is America's No. 1 premium imported bottled water brand; JUSTIN® Wine has the No. 1 Cabernet Sauvignon in California; and Teleflora® is the world's leading floral delivery service.
The Wonderful Company's connection to consumers has health at its heart and giving back at its core. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California's Central Valley.
To learn more about The Wonderful Company, its products and its core values, visit www.wonderful.com, or follow us on Facebook, Twitter and Instagram. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.