Innovative, open-minded, and curious.  MSA is looking for a dynamic Legal Operations Manager to join its Law Department.  While the major responsibility of this role is to manage the department budget, identify expense trends, and marshal data analytics, our Legal Operations Manager acts as strategic advisor on all aspects of legal operations.  Reporting directly to the Chief Legal Officer, you will manage a multi-million-dollar global legal budget, set policy for selecting and managing legal services, negotiate fees, select technology investments, and drive process improvement.

What’s more, we know that a great Legal Operations Manager can enhance every role within in a law department.  For that reason, you will find enthusiasm and support for your programs from department leadership and your peers.  You will also find enthusiasm and support for investing in your professional development – we look for those who love to learn.

Your growth mindset, can-do attitude, and team-orientation will help you excel.  You will have endless opportunities to implement practical solutions to meet the department’s needs and drive business objectives.  From process improvement to new technology tools, MSA’s Law Department embraces forward-thinking approaches, and we are looking for you to help us reach new heights!

Who We Are

Following a fatal mining explosion, MSA began 106 years ago to ensure the safety of America’s mine workers.   Our founders partnered with legendary inventor Thomas Edison. Together they developed the battery-powered Edison Cap Lamp so that dangerous flames would no longer have to light the way in underground mines. Today, we design breakthrough safety solutions that help keep the world’s workers safe. Inspired by our founders’ vision of innovative risk management, we look to re-invent the way we provide legal services – to help light the way for the “Next Hundred Years”.

Description of duties and responsibilities:

Law Department Financial Management

Manage the department budget, track accruals, identify expense trends
Forecast legal spend and expenditures, conduct spend analysis, and provide insight identifying areas of higher or lower variances.  Work to manage down variances
Coordinate with internal and external attorneys throughout the year to ensure adequate and active budget management
Assist with financial supervision of network of outside service providers
Oversee legal invoice payment processes
Function as invoicing subject matter expert, including acting as company’s billing coordinator for all outside counsel engagements, globally
Conduct monthly and quarterly analysis on spend and other trends
Law Department Vendor Management

Manage vendor program to ensure quality outside counsel support under optimal fee arrangements
Manage Requests for Proposal and work with attorneys to help review and select counsel
Negotiate fee arrangements
Set up engagements to ensure successfully alignment from outset
Onboard new counsel to company procedures, ensure compliance with company policies for performance of legal work
Align with Finance & Accounting Departments

Liaise between various law department members, and members of Finance & Accounting on accruals, payment processes, matter budgets, and cash flow forecasting
Legal Data & Technology Strategy

Oversee Law Department’s Technology strategy, scout legal technology tools, and identify areas for investment
Implement enhancements and technology platforms to support efficient delivery of legal services
Design, improve, and manage data processes to support litigation efforts and enable data-driven decision making
Develop data analytics and encourage law department use of the same
Strategic Vision, Continuous Improvement, & Department Management Support

Assist legal leadership with management of Law Department, including budgeting, strategic programs, long-range planning, talent development, and technology improvements
Conceptualize, develop and implement multi-year, high-level strategy for Law Department’s “Legal Operations” efforts
Deliver sustainable continuous improvement efforts. Develop system to track and monitor progress. Solicit feedback and work collaboratively to provide suggestions for process improvements. Use process mapping and other operations tools to drive efficiencies
Monitor latest trends in legal operations and related innovation areas to implement improvements department wide
Share learned knowledge.  Create a culture of growth, development, collaboration and accountability.  Assist the department with in-house career development initiatives such as cross training opportunities, speakers and continuing legal education, and new technology tools


Special knowledge, skills and abilities required:

Financial acumen
Data analytics
Continuous improvement mindset and willingness to ask, “how can we do things better?”
Enthusiasm for employing business skills in providing legal services (such as budgeting, strategic sourcing, embracing technology, design thinking, project management, and process improvement skillsets)
Employ a “can do,” client-oriented attitude
A thirst for learning
Ability to see the big picture
Strong influencing, collaboration and communication skills
Ability to multi-task, prioritize and triage projects
Critical thinking and problem-solving
Proficiency with Microsoft applications (Power BI, Flow, Forms, etc.)
Education and experience required:

Bachelor’s Degree in appropriate discipline
This position is available at three different career levels based upon experience:Level one: 2 years working experience in a financial, legal and/or operational role
Level two: 4 years relevant experience; MBA may be substituted for up to 2 years of relevant experience
Level three: 6 years relevant experience; MBA may be substituted for up to 2 years of relevant experience

About MSA, The Safety Company

Established in 1914, MSA Safety Incorporated is the global leader in the development, manufacture and supply of safety products that protect people and facility infrastructures. Many MSA products integrate a combination of electronics, mechanical systems and advanced materials to protect users against hazardous or life-threatening situations. The company's comprehensive product line is used by workers around the world in a broad range of markets, including the oil, gas and petrochemical industry, the fire service, the construction industry, mining and the military. MSA’s core products include self-contained breathing apparatus, fixed gas and flame detection systems, portable gas detection instruments, industrial head protection products, fire and rescue helmets, and fall protection devices.