Davis Wright Tremaine LLP

Overview

Rate Administrators are business partners to our attorneys and are integral to client relationships – they report and audit our attorney and paralegal billable rates to ensure accuracy for client billing. In addition, this position is responsible for setting up client and matter rate arrangements in our database.  

 

This position offers the flexibly of being fully remote, however will require you to come into our Seattle office on occasion for team-based events and meetings. If you have sharp attention to detail, can perform independently and own processes, and strong communication skills, we want to hear from you.  

 

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. 

 

On a typical day you will: 

Set up new timekeepers and maintain status of existing timekeepers in financial system 
Enter new or update existing client/matter billing rates; review and modify new matter intake where needed 
Review client engagement letters and outside counsel guidelines; update matters for compliance with listed requirements, including coding cost exceptions 
Produce Excel charts for the purpose of batch system rate loads 
Create and maintain an electronic folder/database of top client and matter rate arrangements 
Audit and maintain individual timekeeper rates    
Monitor end dates to existing client arrangements 
Monitor and maintain client volume discounts in the billing system  
Assist with year-end rate reviews for all clients and billing attorneys 
Communicate changes in arrangements to Business Intake and the billing team 
 

Join us if you have:  

 3+ years relevant experience in an automated accounting department 
Demonstrated high level of ability to use MS Excel, including the use of Pivot Tables and VLookup 
Knowledge of Elite Enterprise and/or Aderant software preferred 
High degree of accuracy and attention to detail 
Strong written and oral communication skills 
Must perform well under pressures of deadlines, heavy volumes, and requests 
Demonstrated ability to learn new technologies quickly and independently required 
Must be a team player and have ability to work independently, with minimal supervision 
Previous experience in a law firm or professional services organization, supporting a multi-office environment, preferred 
Ability to work overtime as needed. 
A Bachelor’s degree and a background in billing or accounting is helpful, but we are open to candidates from non-traditional backgrounds who have transferrable skills to succeed.    
 

Physical Requirements 

While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.