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Oakland, CA

Operations Management
3 Days
More Details

This newly created position will be a key member of the Clorox legal team, leading and driving the execution against the department’s strategic initiatives, provide program oversight and produce creative communications for the internal legal team and business stakeholders. 

The responsibilities of this position include, but are not limited to, the following:

  • Align the department’s strategy to the broader Clorox corporate strategy and business direction, translating high-level, long-term strategy into concrete and feasible metrics, achievements, and objectives.
  • Partner with the Clorox SVP & General Counsel, Legal Department VPs and other members of the Legal Leadership team in project managing key initiatives in their respective teams.
  • Lead reporting and status updates on those initiatives. 
  • Be the connective thread between the various teams helping identify areas of overlap and cross-functional dependencies regarding the execution of the Legal department strategy and key initiatives. 
  • Create executive communications/dashboards to report on Legal department activity for business executive stakeholders.
  • Lead and facilitate the preparation of agendas and content creation for internal Legal leadership and Legal department meetings, quarterly reviews and offsites.
  • Develop framework and structure for the Legal department’s shared knowledge resources through Legal intranet, sharepoint and teams sites.
  • Create structure and content for internal Legal department communications including creative content creation, policies, and media for department wide communications.

 

Qualifications:

  • A minimum of 8 years of program management, project management or communications experience, preferably in a large company corporate legal department
  • Excellent planning, organizational and analytical skills
  • Outstanding data reporting and visualization skills
  • Exceptional interpersonal skills, customer service orientation and demonstrated ability to establish effective working relationships; works well in team environment
  • Excellent technology skills, including Microsoft Word, Excel (pivot tables, charts, formulas), SharePoint, Smartsheet, Microsoft Forms, and Power Point.  Experience with other collaboration/whiteboarding/workflow tools such as Muro, Mural or konban boards preferred
  • High level of initiative, motivation, and enthusiasm
  • Demonstrated ability to embrace and champion change

 

Education Level/Degree:

  • Bachelor’s degree or equivalent experience, advanced degree or training preferred
  • PMP certification, other project management and/or communication training preferred

Legal Operations team is looking for a Business Intelligence and Data Analyst II who will improve the ease, speed and quality of the decision-making across the Legal Division by providing actionable, strategic insights, dashboards, and reporting for its leaders and associates. Legal Operations team is involved in nearly everything the Legal Division does. This team accelerates the work of its legal professionals, as well as the Legal Division, by continuously improving its policies, processes, and technology.

This analyst will provide analysis and insights to identify strategies that enhance our operations to exceed the expectations of the firm, the industry, and each other. This opportunity will also afford the successful candidate the opportunity to dig deeper into outside counsel management, resource management, and strategic financial planning in partnership with teams within and outside the Legal Division.
 
Key Responsibilities:
• Maintain a strong understanding of division results & key business drivers, as well as an understanding of key strategies & priorities of business, to be able to apply business knowledge to analytic approach to address business questions.
• Drive measurement and improvement strategies by connecting business activity to outcomes that will help achieve stated goals.
• Build and maintain a strong knowledge of data sets available to the analyst.
• Extract, merge, cleanse and transform data from multiple sources as needed for analysis.
• Apply critical thinking to pressure test and validate logic and outputs against known sources and understanding of business.  Proactively identify data quality issues.
• Define business and data requirements for analytic deliverables and serve as liaison with Technology support teams. 
• Collaborate with analytics teams within the Legal Division and across the firm to align with enterprise-wide data and analytics transformation.
• Understand and apply beginning statistical concepts.
• Provide actionable insights to support business decisions, primarily by performing root cause, exploratory, sensitivity and scenario analysis, hypothesis testing, economic modeling, and data visualization to identify patterns/trends/insights etc. on ambiguous business problems.
• Independently generate and incorporate insights into a cohesive story that clearly addresses business questions.
• Effectively create and communicate tailored messages to the business partners regarding analytic ideas, approach, key takeaways and actionable insights.
• Ability to communicate technical information to non-technical audiences.
• Develop and manage relationships within Legal and across the organization.
• Consult with business owners to understand the business problem. Collaborate with others to identify the appropriate analytic approach to solve the problem.
• Lead the development and monitoring of KPIs and benchmarks.  Ability to communicate results to senior leaders.
• Serve as a technical and functional data subject matter expert.
• Document, monitor, and proactively recommend improvements to processes and controls related to areas of responsibility. 
• Quantify the impact of process improvement, propose solutions to relevant parties and drive implementation of solutions with support from leader.
• Interact with BI Tools to answer questions, build low to moderately complex visualizations and reports
• Ability to test and maintain BI products developed and follow BI governance process and procedures.

Position Requirements :

• Bachelor’s Degree required with an emphasis in business, economics, math, engineering, or analytics preferred (or relevant work experience).
• Advanced degree or certification preferred.
• 3-5 years of work experience with at least 2 years of analytic experience
• Proficiency interacting with various database and file storage systems ( Oracle, Hadoop, NoSQL).  Understanding of join types.
• Experience with visualization tools such as Tableau required.
• Experience with data manipulation languages, such as SQL, preferred.
• Knowledge of statistical concepts and analytic techniques, including descriptive statistics, forecasting, economic modeling, exploratory analysis, and variance analysis required.
• Experience using Microsoft Excel, including use of pivot tables, formulas, macros, vba, charts/graphs.
• Strong analytical, critical and systems thinking required.


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Reston, VA

Billing/eBilling
10 Days
More Details

The Legal Business Administrator at General Dynamics Corporate Headquarters (CHQ) plays an integral role in the Legal Department by serving as administrator for an e-billing system used across the corporation, tracking the departments budget and expenditures, and providing legal administrative support. This role interacts with various departments at CHQ such as IT, Accounts Payable and Risk Management, and serves as an e-billing liaison across a diverse portfolio of GD Business Units (BUs) and with General Dynamics’ outside law firms.

Responsibilities

E-Billing System Administrator

  • Manage the processing of law firm invoices through an e-billing solution and serve as system administrator for the corporation.
  • Develop and analyze department processes and procedures and develop strategies for continuous improvement.
  • Coordinate with the accounting department to manage accounting codes for legal department invoices.
  • Manage the processing of other legal department invoices in coordination with the accounting department.
  • Interface with law firms, vendors and consultants regarding payment issues.
  • Identify and execute continuous improvement projects for the law department, and ensure best use of state-of-the-art e-billing solutions.

 

Legal Expense Management

  • Prepare and track annual budgets for the corporate office legal department.
  • Track monthly expenditures against current-year budgets and adjust budgets as necessary throughout the year based on expenditure levels and changes in anticipated expenses.
  • Prepare reports and other analyses of legal spending.
  • Serve as the primary liaison for law firms and the risk management department regarding the management of insurance payments related to settlements and environmental matters.

 

Legal Department Support & Administration

  • Manage and maintain memberships, publications and online subscriptions for the corporate legal department.
  • Serve as primary contact for preferred provider law firms for administrative/billing matters.
  • Develop a preferred provider law firm performance review process, prepare engagement letters for law firms, and serve as primary contact for preferred provider law firms for administrative/billing matters.
  • Manage electronic service of process for corporate headquarters, and track action items related to service of process.
  • Coordinate with other departments to implement hold order controls and maintenance of records subject to hold orders.
  • Research and review legal reference materials to ensure accuracy.

 

Qualifications

Education & Training Requirements:

  • BS/BA degree required (Business Administration or related field preferred)).

 

Experience Requirements:

  • 5-8 years of experience in office management, preferably in a law firm, legal department, or financial services.

 

Other Requirements:

  • Prior paralegal, accounting, information systems, bookkeeping and/or budgeting experience at a company or law firm preferred.
  • Demonstrated proficiency in and experienced with TyMetrix 360, or comparable e-billing solution.
  • Professional judgment, unquestioned integrity, ethics and discretion in executing tasks.
  • Strong problem solving and analytical skills, ability to resolve payment issues.
  • Ability to work independently and handle multiple projects and priorities simultaneously.
  • Ability to work efficiently in a time-sensitive, professional office environment.
  • Excellent verbal and written communication skills and the ability to deal effectively with people at all levels.
  • Attention to detail and must demonstrate ability to perform duties.
  • Demonstrated track record of excellent interpersonal and team skills.
  • Must be fully proficient in MS Office Suite, including Word, Excel, and PowerPoint. Must also be proficient in Lotus Notes, Microsoft Outlook, or similar email software. Advanced Excel skills preferred.
  • U.S. person status required.
  • Must be fully COVID-19 vaccinated by start date unless medical or religious exceptions apply.

 


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University of California, Office of the President

Legal Billing Operations Analyst

Oakland, CA

Billing/eBilling
12 Days
More Details

DEPARTMENT OVERVIEW

UC Legal delivers ethical, timely, efficient and high quality legal services to the University of California’s ten campuses, five medical centers, and the Lawrence Berkeley National Laboratory, as well as to the Board of Regents, the President, the Chancellors and other officers of the University. Its services include prosecuting and defending litigation, drafting and negotiating agreements, providing advice, counsel and interpretation of laws, regulations and policies, and assisting with development of effective compliance and risk mitigation strategies to facilitate the University’s complex operations.

POSITION SUMMARY

Reporting to the Director of Legal Operations, the Legal Operations Analyst applies organization policies and procedures to resolve a variety of moderately complicated issues related outside counsel e-billing and other financial services. Serves as the primary UC Legal liaison for outside counsel invoice payment, recharges, reconciliation, troubleshooting and inquiries. Uses professional financial services concepts and analysis to review and validate accuracy of invoicing, budget, and financial data and controls. Trains, administers, and provides effective customer service to UC colleagues and outside vendors on best practices and related systems. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Tasks include other financial services duties as assigned, including backup UC Legal internal finance team.

By practicing UC Legal’s established values, this position contributes to a workplace that is collaborative, supportive, respectful of differences, and committed to fairness and diversity in all interactions, both within and outside the team. It also supports UC Legal’s commitment to increasing and maintaining diversity in the legal profession.

Responsibilities

50%
Financial Services

Administers the lifecycle of outside counsel e-billing, including firm onboarding and administrative review of invoices against guidelines.

Coordinates recharge process with Business Resource Center (BRC) and Accounts Payable.

Identifies and resolves payment issues.
20%
Customer Service

Serves as primary contact for law firms and in-house team regarding e-billing process and related questions.

Effectively addresses difficult and complex customer inquiries.

Trains staff and supports a collaborative teamwork environment.
15%
Reports and Analysis

Prepares reports and analyses to include summaries of financial transactions, evaluation of current and proposed services, etc. for management review and decision-making.

Researches and gathers information from a variety of sources; prepares and summarizes information and reports relative to new services, regulatory compliance issues and / or vendor selection and support activities.
10%
Documents and promotes processes, procedures and best practices. Conducts or assists with researching, developing and implementing new and changing business processes.
5%
Serves as backup for internal finance analyst.
Required Qualifications

A minimum of two years of relevant work experience.
Customer service oriented; experience working with a variety of contacts at different levels in an organization.
Working knowledge of financial data management and reporting systems.
Strong attention to detail, experience working with detailed processes, policies and procedures.
Experience collaborating and communicating effectively within a team.
Proficient in the use of spreadsheet and database software.
Experience managing multiple competing deadlines and adjusting to changing priorities.
Effective critical thinking and analytical skills and sound judgement for problem solving.
Effective interpersonal skills including written communication.
Preferred Qualifications

Experience with legal billing, and in particular legal electronic billing – either within a law firm or an internal corporate legal (client) context.
Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
Experience instructing others on policies and procedures as well as the use of applicable software programs.
Education: Bachelor’s degree in related area and / or equivalent experience / training.

SPECIAL CONDITIONS

Due to COVID-19, work for this position is currently performed remotely. A person in this position may be required to report to work in-person in Oakland, CA once onsite operations resume.

SALARY AND BENEFITS

Salary: $32.09 – $35.78/hour (approximately equivalent to $67,000 – $74,700 annually)

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is January 26, 2022. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update:  The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.


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Pension Benefit Guaranty Corporation

Director, Legal Operations

Washington, D.C.

Operations Management
32 Days
More Details

This position is located in the Office of the General Counsel at the Pension Benefit Guaranty Corporation’s (PBGC).

The Office of General Counsel provides legal advice and counsel for the Director and the Corporation on all legal issues confronting the Corporation. This includes enforcement of Title IV of ERISA through litigation, negotiation, drafting regulations and guidance, deciding administrative appeals and administration of the Freedom of Information Act. It also includes advising the Corporation on corporate governance, ethics, procurement, labor relations and privacy.

Duties:

The candidate selected for this position will:

Analyze and evaluate quantitative and qualitative effectiveness of legal operations.

Provide sound business advise and strategic direction in developing programs and initiatives and metrics/reports for monitoring progress.

Coordinate legal operations and projects within department and across the Agency, as necessary.

Qualifications:

All qualification and eligibility requirements must be met by the announcement closing date, January 11, 2022.  You may start at GS-14 grade level with an annual salary of $122,530.00, if you meet the following minimum qualification requirements:

Specialized Experience: Applicants must have at least one year of specialized experience at the GS-13 grade level in the Federal service or equivalent to the GS-13 grade level in the private sector (with a law firm or corporate legal department) managing legal operations tasks, including management of outside counsel and vendors, process improvement (including utilization of technology), E-Discovery software, metrics and reporting, and budget management. Examples include: developing innovative strategies for increasing value and operational efficiency (preferably in legal operations) through optimization of internal work allocation, processes and procedures and use of technology; using alternative fee structures to determine billing for services; analyzing data to set performance metrics and establish reporting to track results; developing multi-year budget estimates to support organizational needs; and developing organizational plans, policies and procedures related to succession planning, workforce analysis and talent development.

A Masters degree or MBA is desired but not required.

The following areas of expertise are not considered creditable for the purposes of specialized experience: legal secretary; administrative assistant; IT project management; IT portfolio or Enterprise Architecture; budget analysis; procurement or contracting; facilities management; logistics; transportation; supply chain management; or financial project management.

How to Apply:

To be considered for this position, you must submit all the required information (including your supplemental documentation) before midnight EST on the closing date, January 11, 2022. All resumes should be five pages or less; anything over five pages will not be reviewed. Private sector formatted resumes preferred.

If you are not able to apply online or require reasonable accommodations, please contact shukry.addou@pbgc.gov no later than 5:00 p.m. on the day before the closing date of this vacancy announcement. For TTY/TDD users, call the Federal Relay Service toll free at 1-800-877-8339 and ask to be connected to (202) 229-4111. Please complete all the steps in the online application process at USAJOBS (https://www.usajobs.gov). You may make updates to your information at any time prior to midnight EST on the closing date of this announcement.

You may register with USAJOBS (https://www.usajobs.gov), which will store your information and resume. You will only need to complete this step once.

All U.S. citizens, see Job Announcement number OGC-2022-0005 at https://www.usajobs.gov/job/628721200.

Current and former federal employees, see Job Announcement number OGC-2022-0006 at https://www.usajobs.gov/job/628715900.

Please see further instructions outlined in the “How to Apply” section found at the bottom of the page at the above-referenced links.


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Thermo Fisher Scientific

Project Manager, Legal Operations

Waltham, MA

Operations Management
33 Days
More Details

When you’re part of the team at Thermo Fisher Scientific, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact, and you’ll be supported in achieving your career goals.   

 

How will you make an impact?    

The Legal Operations team is seeking an energetic, creative, and engaged Project Manager with experience planning, documenting, and executing projects in the legal space. In this role, you will work closely with our legal department to set up tools, processes, and analytics that optimize the delivery of legal services.  

Being a member of this dynamic Legal Operations team is a great opportunity to work in a fast-paced, efficient, and innovative environment. In this role you will gain valuable exposure to many areas of Thermo Fisher’s businesses, work with people of all levels, manage projects, and be a champion for positive change.   

 

What will you do?     

  • Define, develop, and manage overall project plans to ensure work is assigned and completed on time
  • Partner with multi-disciplinary teams across the organization to achieve desired project outcomes
  • Generate and maintain artifacts for typical projects, such as business benefits, project plans, risk assessments, scope statements, timelines, resourcing proposals, budgets, change management and communication plans.
  • Identify and define metrics and Key Performance Indicators (KPIs) and create mechanisms to track and monitor these metrics through reports and dashboards for visual analytics   
  • Create tools, workflows, and processes to support the technical needs of a global legal organization  
  • Identify and recommend process improvement, service, and automation opportunities 
  • Assist in identifying and implementing legal department tools to streamline new or existing practices, as well as managing design, rollout, and training for new systems 
  • Work closely with the rest of the Legal Operations team to drive ongoing strategic initiatives    

 

Education   

Bachelor’s Degree or relevant experience required  

 

Preferred Experience  

  • 5+ years of experience in a related position in Legal Operations, preferably in large, matrixed organization; Alternatively, project management experience in another discipline
  • Proven track record of driving projects through the entire project life-cycle;
  • Experience with change management
  • Experience facilitating agreement among stakeholders with different interests
  • Experience with legal spend management and analytics  
  • Experience with or knowledge of contract lifecycle management solutions 

 

Knowledge, Skills, Abilities  

  • Diverse combination of legal, business, project management, and technical skills
  • Strong communication, collaboration, verbal, and written skills
  • Self-starter who proactively identifies opportunities to improve and streamline processes
  • Strong data analysis skills and experience utilizing data analysis tools and techniques
  • Have an ownership mentality and be intellectually curious – see tasks through to completion, and proactively seek out answers to problems that may fall outside of your area of expertise
  • Be a team player with good interpersonal skills and have the ability to tactfully manage internal customer expectations   
  • See the big picture and communicate verbally and in writing to a cross-functional team of legal, scientific, and financially-oriented individuals  
  • Have an interest in and the ability to connect with, build, and maintain relationships with colleagues at all levels and across organizational and geographic boundaries  
  • Strong knowledge of the Microsoft Office 365 suite of programs, particularly Sharepoint and PowerBI  

At Thermo Fisher Scientific, each one of our 80,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer.  

Apply today http://jobs.thermofisher.com 

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.  


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Univision Communications Inc

Vice President, Head of Legal Operations

New York, NY Miami, FL

Litigation
37 Days
More Details

The VP Legal Operations role promotes and operationalizes the legal department’s general mission, value proposition and longer-term objectives, and ensures ongoing alignment with, and support for, the ambitious strategic and operational plans of the Company and its various business units.  This role will identify opportunities for operational efficiencies and improve the effectiveness of the legal department. This role will project manage those opportunities to completion. This role will also help design and implement a legal operating strategy that matches the needs of the business and aligns with the team’s strategic objectives.

 

This role has been newly created at a time of major transformation of the Company – moving beyond a traditional linear broadcast media business to a fast-growth multi-media environment that includes the building of a sophisticated tech stack to support the launching of a world class global streaming platform for ad-supported and subscriber paid premium Spanish language content. As such, the operations of the Law Policy and Integrity department (comprising Legal, Business Affairs, Standards & Practices, Rights Management, Ethics & Compliance and Government Affairs functions), need to transform and scale to support the Company’s growth.  The role will report directly to the General Counsel and work closely with the GC and the Senior Leadership Team of the LPI organization.

 

Job Responsibilities

 

The role will be responsible for driving and supporting legal department operational excellence. Legal Operations is focused primarily on driving efficiency and productivity, implementing a state-of-the-art technology infrastructure utilizing best of breed tools and systems to automate processes, promoting professional development, improving knowledge management capabilities, and improving communications globally for the legal department. The successful candidate must build strong relationships with the various functions within the legal department and other stakeholders within the company including finance, procurement, enterprise information services and other operational groups.

 

Opportunities and Accountabilities:

Help design and manage the strategy for the Legal Operations, including annual goals, objectives, key results, and other metrics.
Help develop and implement a technology roadmap and manage legal technology initiatives such as e-billing and matter management, contracts management system, e-signature, and other internal resources
Assist with the implementation of an enterprise-wide contract lifecycle management system.
Liaise with the technology team on identifying, implementing, integration, and optimizing applications and tools, and building internal tools, training, and automation capabilities
Manage legal vendors (outside counsel and vendors) to optimize efficiency and reduce spend, while ensuring quality in services
Develop, implement, and manage vendor cost reduction strategies, including fee arrangement negotiations, onboarding and offboarding, payment processes, and governance of billing guidelines
Develop and support programs that promote collaboration and knowledge sharing across the team (e.g., centralized resources, processes, memos, and other learnings)
Develop resources and tools for the business to self-serve legal issues, and training resources for the legal team to use with business partners
Build strong relationships within the legal and LPI team, and other cross-functional stakeholders including finance, technology, Infosec, Compliance, HR, and other operational teams
Drive other operational efficiencies to increase productivity and contain costs.
Manages resources focused on eBilling and provides oversight and assistance with the integration of same with our accounts payable system
Drive the development of monthly and quarterly business metrics and provide operational analysis through reports and dashboards.
Support department planning by tracking and reporting on key department metrics, business analysis and industry benchmarking.
 

Required Skills & Experience

Minimum of 8 years of relevant experience in legal operations, finance or IT within a law firm or corporate legal department, preferably building or managing legal operational programs, projects, and processes. 
Experience building a legal operations function preferred. Experience driving execution in a high-growth environment is advantageous.
Demonstrated experience identifying and acting upon opportunities to improve processes and tools to enhance efficiency and drive results
Help manage combined company’s legal operations, including law firm relationships and billing
Support rollout of and training on new systems and programs designed to improve team efficiency, effectiveness, and development
Experiences in developing, implementing and managing legal tools and systems, including matter management, eBilling, document management and knowledge management
Experience in contracts operations and governance including management of forms and approvals and signing process.
Ability to think strategically while managing the details, and to make clear recommendations
Proven track record of collaborating and influencing stakeholders across with all layers of the Legal organization and with cross-functional groups (e.g., IT, InfoSec, Finance, Procurement, HR, etc.)
Strong organization and project management skills with a proven track record of executing projects on time and on budget
Proactive and able to work independently, with a strong ability to prioritize and balance sensitive tasks, project manage, meet deadlines, and adapt to the shifting demands of different situations.
Organized with a close attention to detail.
Technology-savvy skills; skilled with Powerpoint and proficient in all Google applications. Solid understanding of law firm billing.
Demonstrated contract lifecycle management experience preferred
Experience in team-building, to develop business case for investing in additional team resources as appropriate in support of combined company legal ops
B.A. or B.S required; J.D or MBA preferred.
Affinity to Spanish Language content; some Spanish language capabilities.
 

Desired Skills & Experience

Highly organized, detail-oriented, creative, curious, efficient and resourceful with strong follow-through skills
Able to simultaneously manage workloads, multiple client demands and shifting priorities within a fast-paced, rapidly evolving environment under tight timelines
Energized by the challenges of serving a dynamic, hyper-growth company
Collegial, hardworking, confident, a self-starter with a passion for results
Network with legal ops industry; thought leader in the space; stay up to date on latest trends and best practices for effective legal operations
Experience in contract lifecycle management, including process redesign, technology and project management
Proficient in Microsoft Office (skilled in PPT) and Google suite of products;
Proficient in various legal technology solutions, including contract management systems (e.g., Ironclad), PO and finance platforms (e.g., Netsuite, Bill.com) and legal billing platforms (e.g., Serengeti)
 

Eligibility Requirements

Must be willing to work from office in New York, NY or Miami, FL
Employment/education will be verified
Applicants must be currently authorized to work in the United States on a full-time basis
 

Physical Requirements

Ability to stand, walk, bend, type, and sit for up to (8) hours


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Seattle, Los Angeles, New York

Operations Management
38 Days
More Details

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Manager, Diversity, Equity & Inclusion Community to join our team in Seattle, Los Angeles or New York.

 

This position will work with the Director, Diversity, Equity & Inclusion (DEI) Operations, the DEI team, and other HR and business functions on the development and implementation of DEI programs and initiatives.

 

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

 

On a typical day you will:

·         Collaborate with the Chief DEI Officer and DEI Operations Director to execute a DEI strategic plan

·         Manage firm Affinity Groups (AG), Employee Resource Groups (ERG), and Office DEI Committees

·         Develop and implement tactical programming and initiatives

·         Collaborate with firm and administrative leadership to integrate and align the firm’s commitment to DEI into all of its talent functions, including human resources, recruiting, professional development, marketing, and business development

·         Develop thought leadership internally and externally

·         Serve as a liaison and collaborator with other DEI managers

·         Monitor daily news sources, studies, and other external publications for news and developments that are relevant to DEI and relay important, timely information to colleagues

·         Participate in continuing education on DEI issues and topics

·         Must be willing to travel to other offices as needed

 

Join us if you have:
·         4+ years’ experience providing administrative support required; experience in a law firm, agency or professional services organization a plus

·         Thorough understanding of federal, state, and local equal employment opportunity laws and regulations

·         Strong project management skills; ability to coordinate projects between multiple departments and committees

·         High level of political and situational awareness, with the ability to maintain confidentiality and handle sensitive information

·         Demonstrated ability to employ independent judgment in developing strategies and approaches to strengthen firm commitments, be self-motivated and able to handle multiple projects simultaneously, work under pressure and meet deadlines, required

·         Excellent verbal and written communications skills including proven dispute resolution skills

·         Exceptional interpersonal and customer service skills to respond to a diverse user group required

·         Demonstrated proficiency with the full suite of MS Office products, with particular strength in manipulating data in Excel

·         Ability to handle stressful situations in a calm, composed manner

·         Strong analytical and problem-solving skills

·         Ability to work independently while also working as a strong team player

·         Demonstrated strong attention to detail and the ability to prioritize and work well in an environment with constant changes

·         Ability to take initiative in a fast-paced environment and work under pressure to meet deadlines

·         Excellent organizational skills and attention to detail

 

Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with eight offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:

·         Choice of health and vision insurance plans

·         2 paid volunteer days for qualifying community service work

·         Dental plan

·         Fertility and adoption benefit

·         Paid sabbatical after 13 years of service

·         Tuition reimbursement

·         Commuter benefits

·         Retirement contribution

 

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

 

Diversity, equity, and inclusion (DEI) are part of the fabric of Davis Wright Tremaine—central to who we are and what we do.  Our vision is to foster a culture where all talented individuals—including those from traditionally underrepresented populations—can have, and can see, a path to success.  We are committed to fostering DEI because it makes our firm better, in every way.  At DWT, every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

 

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons.  If you need to request accommodation during the application or recruiting process, please contact ginakette@dwt.com.

 


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New York - New York, Philadelphia - Pennsylvania, Universal City - California

Analysis
45 Days
More Details

The Director, Legal Technology Strategy & Governance will be responsible for strategic planning, governance, and support of NBCU Legal’s technology portfolio.  This will include improving process and use of technology to maximize the efficiency and effectiveness of the legal function; providing project support for key initiatives and insight regarding emerging legal technology; managing the legal technology ecosystem, including relationships with external technology vendors; and acting as a primary liaison with NBCU IT to align with the enterprise technology ecosystem. You’ll contribute to the group’s mission and positively impact the Company’s strategic direction by championing the use of technology to optimize the delivery of efficient and effective legal services to NBCU businesses.


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Association of Corporate Counsel

Manager, Networks and Legal Operations Services

Washington, DC

Operations Management
47 Days
More Details

Job Summary

Support ACC’s programs to advance law department management by managing delivery of members services for the ACC Legal Operations section and orchestrating all aspects of the ACC Value Champions program, ensuring value is received by members, sponsors, and other stakeholders.  

Essential Functions, Duties and Responsibilities

Legal Operations Membership

·        Manage all aspects of the ACC Legal Operations Executive Team, Interest Groups, Regional Groups and ad hoc peer groups, including governance, agenda planning, promotion and execution of webcasts, virtual roundtables and ad hoc surveys

·       Manage all aspects of ACC Legal Operations membership operations, including infrastructure (in collaboration with IT), recruitment, onboarding, and engagement surveys and ongoing communications (e.g. newsletter, annual awards, event promotion, etc.).

·        Manage the creation of legal operations-related resources for ACC members. In particular, supervise the ACC Maturity Model Toolkit and Webcast series, including supervising sponsors and working groups, resource development, and webcast promotion and production.

·        Manage conference programming for the ACC Legal Operations section, including faculty recruitment and management, development of education materials and, in collaboration with Program Operations, all aspects of conference production.

ACC Membership Engagement  

·        Act as a liaison and “good will” ambassador of the association with ACC members, prospective members, other bar associations (particularly networks that serve diverse attorneys and in-house counsel), Alliance partners, other sponsoring law firms and legal service providers. This may include assisting ACC in the development of strategic partnerships, new member outreach, etc.

·        Work with ACC’s Program Operations, Marketing, Legal Resources, and Membership departments to share information and take actions that will assist them to advance their respective goals regarding CLE/CPD education, legal knowledge/information/resources, and membership outreach/retention.

Value Champions Program

·        Manage the ACC Value Champions program, including the nominations process, materials for judging, production of the website and awards, and planning and execution of educational programs.

·        Manage conference programming for the ACC Value Champions, including faculty recruitment and management, development of education materials and, in collaboration with Program Operations, all aspects of conference production.

Administrative Responsibilities

·        Ongoing tracking and reporting of membership/engagement among legal operations professionals.

·        Oversee and serve as a liaison for communicating updates to all ACC staff and members regarding the promotion of resources, programs, services, and events provided by this function, including through working with the Communications Department to raise target awareness and participation. 

·       Collaborate with the web support team (IT) to ensure that the ACC Legal Operations and ACC Value Challenge (AVC) microsites and administrative infrastructure enhance ACC’s ability to attract, engage and smoothly support ACC legal operations members and AVC participants.

·       Document and maintain standard operation procedures, ensuring high quality service/program delivery and minimizing dependence on single resources.

·        Prepare any substantive briefing materials for the ACC Board as may be requested by the President.

·        Develop annual written goals for this function which include the establishment and review of appropriate metrics through which to assess progress toward achievement of the stated goals, seeking stakeholder feedback, as appropriate, to promote continuous improvement and enhanced value.    

·        Retain, manage, and oversee outside consultant services, as appropriate.

·        Support networks and membership teams at-large as needed.

Education

·        Bachelor’s degree with a major in Business, Marketing or related field is required.

Work Experience

·        Five to seven years of related work experience including internships and/or training.

·        Prior experience working in a legal department and/or with attorneys is a plus.

Competencies (KSAs)

·        Superb project management and supervisory skills, including a process to stay on top of several concurrent, multi-faceted projects and keep others abreast of status.

·        Ability to both lead and support volunteer communities, from recruitment through oversight, encouragement, and communications to ensure fulfillment of objectives.

·        Drive to follow through to accomplish objectives and improve processes, including strong attention to detail. In other words, a mission-focus (not a task-focus).

·        Ability to write effectively to communicate with the highest levels of membership in routine reports, letters of invitation and thanks, as well as general correspondence.

·        Superior interpersonal and teamwork skills, including great customer service acumen.

·        Strong working knowledge of Microsoft Office (PowerPoint, Word, Excel), Drupal, NetForum and Internet research skills. Ability to read and interpret documents such as basic reports, operating and maintenance instructions, and procedure manuals. Solid familiarity with social media.

Languages

ACC seeks to hire multi-lingual candidates with fluency in English and a second language is required of all new hires.  Any exceptions require CEO approval.


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BioMarin Pharmaceutical Inc.

Legal Systems Architect

San Rafael, CA

Operations Management
50 Days
More Details

BioMarin is the world leader in delivering therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases. We target diseases that lack effective therapies and affect relatively small numbers of patients, many of whom are children. These conditions are often inherited, difficult to diagnose, progressively debilitating and have few, if any, treatment options. BioMarin will continue to focus on advancing therapies that are the first or best of their kind.

By providing a foundation for all operations company wide, BioMarin’s General and Administrative teams support our mission of providing first and best in class therapeutics to patients who live with rare diseases. Our teams include groups such as finance, legal, human resources, corporate compliance and ethics, and information technology. Come join our team and make a meaningful impact on patients’ lives.

Summary:

The Legal Systems Architect, Legal Operations position is an exciting opportunity to join BioMarin’s dynamic Legal Department, reporting to the Vice President and Deputy General Counsel, Corporate.

This position will play a lead role in managing the Legal Department’s systems, projects, and operations, including serving as the subject matter expert for all Legal systems.  This role will provide day-to-day support for certain Legal systems and manage third party support providers for other Legal systems. The person in this role will work closely with key stakeholders on all Legal initiatives, drive the internal approvals needed for Legal projects and work collaboratively with the Information Management (IM), Finance and other relevant departments on the implementation and support of Legal systems and the execution and management of Legal projects. 

The role requires an in-depth understanding of, and the ability to effectively communicate, details and issues related to Legal systems, processes and projects. Our ideal candidate will have the ability to work on multiple projects simultaneously and drive them through to successful completion.

Key Responsibilities:

Legal Systems:

  • Manage all Legal Department systems and processes, including training internal users, providing day-to-day support or managing 3rd party support of systems, troubleshooting issues, building enhancements and liaising with other stakeholders to manage upgrades, enhancements, testing, validation and overall performance;
  • Ownership of end-to-end experience related to global contracting process under our Docusign CLM; lead efforts to enhance and improve the contracting process and user experience;
    Work closely with our IM team to analyze software releases to assess impact of new features on Legal systems;
  • Subject Matter expert in Docusign CLM and iManage document management system, along with other systems and tools utilized to support Legal processes;
    Manage integrations between Legal systems and other BioMarin systems (Oracle, Coupa etc.) and point of contact for other systems’ owners or stakeholders;
  • Develop, maintain and enhance data-driven metric and reporting tools for Legal systems, including Microsoft PowerBI;
  • Point of contact for and manage Legal related DocuSign eSignature accounts and related issues; and
    Manage and maintain Legal’s internal BioWeb page.

 

Project Management:

  • Plan, lead, and execute Legal initiatives and projects, including developing project scopes, schedules, budgets and resources;
  • Manage and monitor project progress; resolve problems, publish status reports and recommend next steps;
    Assemble, manage and lead project teams, including third party vendors supporting Legal projects;
    Support the cross-functional rollout of, and training on, new Legal systems and programs;
  • Identify opportunities for continual improvement in Legal systems and related processes;
  • Work with BioMarin’s global project management (GPM) team to provide or receive support as appropriate to ensure GPM’s leadership understands and supports the vision/goals for Legal projects and initiatives;
  • Partner with the Finance Department to complete the budgeting process for Legal technology projects and initiatives and manage the actual spend against the budget, including PO accruals;
  • Plan, coordinate, and execute change management activities related to Legal projects and initiatives
  • Manage the Legal technology roadmap; and
  • Support the global Records Management program and eDiscovery activities of the Legal Department.

 

Required Experience and Qualifications:

  • Minimum 5 years’ experience in legal department operations and systems support or similar experience or other relevant legal department experience (experience within biotech/pharmaceutical industry is a plus);
  • Minimum 2 years project management experience (Project Management Professional Certification is a plus);
  • Demonstrated ability to independently lead and manage project teams and prioritize a heavy workload under tight timelines with little oversight;
  • Experience summarizing business requirements and technical specifications, creating project plans and managing technical projects;
  • Experience with data management, data architecture, process design and data warehousing principles;
  • Experience with legal department systems (experience with DocuSign CLM, iManage document management system and/or Microsoft Power BI is a plus);
  • Demonstrated success working in a high-performing, results-driven environment;
  • Strong management and interpersonal skills to provide guidance and direct activities of other BioMarin team members or 3rd party resources;
  • Strong problem-solving, time-management, and organizational skills;
  • Effective written and verbal communication skills, including the ability to communicate issues and recommended solutions clearly and concisely;
  • Detail-oriented, a quick learner and self-starter; and
    Sound independent judgment and discretion.

 

Required Education:

  • Bachelor’s degree or equivalent

 

PLEASE NOTE: Absent a Medical or Religious reason that prohibits vaccinations, all our incoming employees must be vaccinated for COVID-19.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. 


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Fredrikson & Byron, P.A.

Practice Manager- Business Division

Minneapolis

Analysis
52 Days
More Details

Fredrikson & Byron, a leading Midwest law firm, has a new and exciting position available for a professional who is passionate about driving innovation in legal service delivery through people, process, and technology.

 

This role is dedicated to supporting the Business Division’s strategic objectives, with a focus on process improvement, practice management, legal project management, knowledge management, and technology. The Practice Manager will be embedded within the Business Division, reporting to the Business Division Chair, and will be focusing primarily on supporting the Mergers & Acquisitions and Corporate & Securities Departments, expanding to other departments within the Business Division as appropriate.  Key responsibilities include:  

 

•           Identifying client and practice needs, pain points and challenges that could be addressed with process improvement, practice management, legal project management, knowledge management, and technology. Leading efforts to streamline deal workflow management and data tracking. Developing an expertise in Corporate & Securities and M&A-based process improvement and project management, and coordinating and leading efforts within the M&A and Corporate & Securities departments to implement overall process improvement and project management initiatives.

•           Supporting M&A and Corporate & Securities Department Chairs in leading their groups, including preparation and execution of Department Business Plans, coordinating department meetings and retreats, and supporting workflow management.

•           Developing, maintaining and training on department forms, templates, checklists and precedent documents as well as information on practice trends and updates. Supporting the firm’s data strategy, including tracking deal data, monitoring usage of practice content and resources, and capturing experience data.

•           Coordinating with deal teams on appropriate project planning, utilizing available project management tools. Developing and maintaining best practices on project management. Coordinating on implementation and customization for specific deal and client teams.

•           Developing an expertise in, and driving adoption of, technology tools, including document assembly, matter management, and AI-enabled due diligence tools. Monitoring developments in legal technology applicable to the Corporate & Securities and M&A departments. Assisting with the evaluation and selection of new technologies and practice workflows, working closely with IT and Practice Management throughout the process.

 

Experience/Skills Required

•           Bachelor’s degree and law firm or legal industry experience required; Corporate/M&A paralegal or attorney preferred.

•           Expertise in standard business software applications such as Microsoft Office, including Word, Excel and PowerPoint required; experience with project management tools (Smartsheet, Microsoft Teams), document assembly (Contract Express), DocuSign, Simply Agree and AI-powered due diligence software (Kira, eBrevia, Luminance) a plus.

 

Applications will only be accepted online at www.fredlaw.com/careers, and applicants will be asked to submit a resume and cover letter. For assistance with the application process, or for accommodations, please contact recruiting@fredlaw.com

 


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The Kraft Heinz Company

Legal Operations Coordinator

Chicago

Billing/eBilling
54 Days
More Details

We are seeking a detail-oriented, highly-motivated individual to join the Kraft Heinz Global Legal Team in the new role of Legal Operations Coordinator. The Legal Operations Coordinator, who will report to the Senior Manager of Legal Operations, will have a range of responsibilities intended to improve the efficiency and effectiveness of the Team, including in the areas of vendor management and payments, technology and analytics, and professional development.


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Tampa, FL

Operations Management
60 Days
More Details

Legal Data Solutions & Discovery Manager

The Legal Chief Data Office (CDO) is responsible for Legal data and knowledge strategy, architecture, governance, and capabilities across the Global Legal department. As the data and knowledge champions for Legal, the CDO will set the direction and approach to implement effective and best-in-class data and knowledge management frameworks, controls and capabilities for Legal-owned data and knowledge assets. As such, the Legal CDO team will be responsible for all aspects of defining and executing strategies for managing, sharing and extracting value from Legal-owned data and knowledge assets.

Within that remit, the Legal CDO is hiring an experienced Data Solutions & Discovery Manager who will be responsible for the enhancement of existing use cases for Legal data, as well as the identification and development of new applications. The Data Solutions Manager will programmatically engage in discovery efforts with data consumers and end-users to identify new opportunities to unlock value for Citi through better use of Legal data, actively collaborate with those stakeholders to define their requirements for data solutions that would meet their needs and, partnering with various technology, implementation and innovation partners, help design and deploy relevant industry best-practice solutions.

RESPONSIBILITIES

The Data Solutions & Discovery Manager’s responsibilities include, but are not limited to:

·         Actively managing a robust end-user discovery program aimed at both identifying opportunities for ameliorating existing Legal data use cases, as well as identifying new use cases, across the full population of interested stakeholders –both within Legal and amongst our business and operations partners

·         Defining an objective methodology for assessing Legal data use cases and solutions, in support of a robust and explainable prioritization approach

·         Developing and maintaining the overall Legal Data Solutions roadmap (including timelines, resources required, dependencies, etc.)

·         Acting as champion and evangelist to drive adoption of Legal Data Solutions, including proactive communication of the roadmap, direct involvement in end-user change management efforts, etc.

·         In collaboration with the Legal Innovation Team, maintaining our knowledge base with regard to what represents industry best-practice for legal data solutions, in turn defining the execution capability horizon for Citi

·         Ensuring that all Legal Data Solutions addressing prioritized use cases are deployed consistently with Citi Data Governance standards, support Citi’s data quality objectives, and implement the requisite controls and metrics to ensure consistency alignment with Citi’s defined Data Risk Appetite

·         Defining how new and existing Legal data use cases should be governed over time; managing the roadmap for improving execution against use case requirements over time

·         Leading appropriate governance forums within Legal, and representing Legal in other (e.g., business-owned) governance forums, to ensure continued success in the delivery of Legal data use cases and continued alignment between these use cases and Citi’s overall data management principles and data quality objectives

·         Formulating business cases and helping to secure investments supporting the implementation of capabilities needed to deliver on prioritized use cases

·         Ongoing monitoring of solution performance, user adoption, and business value delivered

QUALIFICATIONS

·         5+ years of Product, User Experience Research or Solution Architecture experience within a complex, preferably within financial institution, with particular focus on technology and data solutions

·         Exceptionally strong interpersonal and communication skills; strong user discovery and technology technical skills

·         Proven ability to act independently, work quickly and with careful attention to detail, juggle multiple priorities and thrive in a varied, fast-paced environment

·         Proven ability to lead across a large, global organization –preferably a financial firm

·         Proven ability to work well under pressure and within tight deadlines

·         Proven ability to communicate effectively, drive consensus, and influence relationships at all levels

·         Strong analytical/problem solving skills; sound judgment and demonstrated leadership skills

·         Bachelor’s degree required

 


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Morae Global

Mitratech Manager

Houston, TX

Analysis
61 Days
More Details

Morae Global Corporation seeks to find the best and the brightest people – those who understand what it takes to deliver top quality solutions for our clients. The successful candidate will be a customer facing expert with deep technical acumen and will have proven ability to understand complex business requirements and design solutions to meet those needs. The role is responsible for ensuring project success, by assisting in the deployment of Legal Spend and Matter Management Systems, by facilitating communication among customers, project teams and other stakeholders in order to manage and drive projects to successful attainment of the expected business outcome   Requirements: · Trusted leader to work closely with internal and external resources to manage customer expectations as well as removing any roadblocks to successful projects. · Must have strong knowledge and experience with a variety of industry leading matter management and e-billing platforms (E.g. Mitratech, WK, Simple Legal, TeamConnect, CounselLink) · Architect, design and in many cases develop solid solutions for customers · Create business process analysis artifacts, including but not limited to use cases, stories, activity diagrams, sequence diagrams, process flows and vision scope documents. Plan project execution in terms of sprints/iterations, allocation of resources and scope. · Drive project decisions, escalations, prioritizations as need to achieve program goals and objectives · Coordinate project dependencies such as tasks, timelines, resource allocation and risks · Manage multiple projects simultaneously and resolve resource conflicts · Provide guidance and coaching to project team · Participate in creating test cases as well as provide assistance in UAT efforts · Be mindful of scope and hours available for project work. · Provide project status reports/briefings to senior professional service managers as well as project stakeholders including budget updates. · Partner and collaborate with vendors   Preferred Qualifications: · Previous experience with ELM systems implementation required · Prior experience being part of discovery, requirement gathering workshop, planning with the client as well as deploying ELM solutions. · Prior experience and understanding of IT project best practices and project management is a must. · Ability to make formal and informal presentations to technical and non-technical staff · Strong verbal, written and interpersonal communication skills and the ability to communicate effectively with individuals at all levels of the organization · Effective use of project management/PSA tools (i.e. MS Project, Smartsheet) · Must be able to work independently or as a part of a team and be self-motivated · Ability to work non-standard business hours to accommodate business needs · Minimum of 8 years’ experience working directly with business/customers to understand business needs and applying technology solutions to those requirements · Must be willing to travel, occasionally


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New York City

Operations Management
66 Days
More Details

Sr Specialist

Practice Operations

Department: Legal innovation & Operations

Job ID# 105673

 

Core Responsibilities

•        Oversee various Records Management initiatives to support retention and, where legally appropriate, destruction of paper and electronically stored records.

•        Assist with establishing, updating, and monitoring record retention policies and procedures for all records and information media throughout the Company.

•        Assist in the use and evaluation of technology tools to support records retention, e-discovery, and legal holds.

•        Serve as the Lead Departmental Records Coordinator for the Law Department.

•        Meet with attorneys to scope legal holds and e-discovery requirements for matters, interview custodians and database managers, communicate litigation support requirements to the Company’s Information Technology department as well as outside service providers, and see those efforts through to completion.

•        Coordinate the execution of the Company disposition process for paper, physical, and electronic records and information.

•        Participate as Practice Operations representative on CEO Certification team.

•        Other functions include: preparation of specialized reports or studies relating to records retention and/or legal holds; supporting compliance with federal and state regulatory requirements pertaining to records retention, privacy and security; development and implementation of Company records strategy through periodic audits, oversight of records transfers and the creation and/or updating of retention schedules for business units; supporting training efforts to communicate records management policies and procedures to all business units; and other related assignments as required.

•        Stay abreast of industry best practices for records management, legal hold, and e-discovery, and assist in providing for in-house training on such best practices as required.

•        Collaborate with corporate Information Technology and other departments as needed.

•        Perform other related tasks and assignments as required.

Required Education/Experience

•        Bachelor’s Degree A Bachelors Degree is required.

Required Work Experience

•        A Minimum of five years’ experience in records management and providing technical and litigation support, preferably in a law firm or corporate law department environment. Required

•        Familiarity with the principles of records management and legal hold. Required

•        Knowledge of data collection and e-discovery processing tools and review platforms. Required

•        Familiarity with vendors, consultants, and other service providers in the three core areas of this position. Required

•        Experience and familiarity with records management and legal hold best practices – e.g., retention schedule, records inventory, digitization of records, data minimization, records destruction eligibility, preservation of records and evidence. Required

•        The candidate must be highly organized and results-oriented and have strong project management skills and technical experience. Required

•        Excellent computer skills, including the Microsoft Office 365 suite of applications. Required

•        The candidate must have excellent interpersonal. oral and written communications skills, as well as the ability to organize and coordinate projects effectively and efficiently utilizing individual judgment and responsibility. Required

•        Experience in training and giving presentations is a plus. Preferred

•        Familiarity with vendors, consultants, and other service providers in the three core areas of this position is preferred, as is the ability to manage those services to meet the Company’s litigation support and compliance requirements. Preferred

•        Management/supervisory experience preferred. Pref

 

Licenses & Certification

•        Driver’s License Required

•        Other: Certification in Records Management (CRM) is required. Required

Other Physical Demands

•        Must be able to respond to Company emergencies by performing a System Emergency Assignment to restore service to our customers.

•        Must be willing to travel within the Company service territory, as needed.

Technical Difficulty Statement

•        For technical issues, please contact us at careerconnect@coned.com

Interested candidates should apply directly online to:

https://careers.coned.com/jobs/8021949-sr-specialist

 

Mission Statement

•        Consolidated Edison Company of New York, Inc. (Con Edison), Orange & Rockland Utilities (O&R), and Consolidated Edison Transmission (CET) employees are required to follow health, safety, and environmental policies, EEO, Standards of Business Conduct, and all other applicable company policy and procedures. We all share a responsibility to advance the company’s mission by excelling at our three corporate priorities – safety of our people and the public, operational excellence in all that we do, and ensuring the best possible customer experience.

 

Equal Opportunity Employer

•        Consolidated Edison Company of New York, Inc. (Con Edison), Orange & Rockland Utilities (O&R), and Consolidated Edison Transmission (CET) are equal opportunity employers. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of the individual’s actual or perceived disability, protected veteran status, race, color, creed, religion, sex, age, national origin, gender, gender identity, gender expression, genetic information, marital status, sexual orientation, citizenship, domestic violence victim status, or any other actual or perceived status protected by law.

 

 


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NYC, London, Tampa, Belfast

Analysis
67 Days
More Details

Legal Knowledge Management Senior Manager

Locations: NYC, London, Tampa, Belfast

The Legal Chief Data Office (CDO) is responsible for Legal data and knowledge strategy, architecture, governance, and capabilities across the Global Legal department. As the data and knowledge champions for Legal, the CDO will set the direction and approach to implement effective and best-in-class data and Knowledge Management (KM) frameworks, controls and capabilities for Legal owned data and knowledge assets. As such, the Legal CDO team will be responsible for all aspects of defining and executing strategies for managing, sharing and extracting value from Legal owned Data and Knowledge assets.

Within that mandate, Global Legal Solutions is aiming to further enhance the efficacy with which the Global Legal department supports its clients and business partners by developing a formal KM competency. To that end, the Legal CDO is hiring a senior knowledge manager to lead this function, responsible for delivering to all relevant users globally solutions that enable them to make better, faster decisions, while also leveraging knowledge resources more efficiently and following processes that systematically mitigate operational risk.

RESPONSIBILITIES

The Legal KM Senior Manager’s responsibilities include, but are not limited to:

·         Identifying, validating, and formalizing KM requirements across the Global Legal function

·         Prioritizing end-user and organizational needs, defining a clear, compelling and achievable target operating model that addresses these requirements, and setting out a comprehensive roadmap for delivering that target operating model

·         Taking primary responsibility for the implementation of a successful KM culture across the organization, including by:

o   Proactively and continually communicating to the organization, both internal users and external partners, the alignment between Legal KM efforts and overall Citi business requirements, Global Legal objectives, and firm-wide KM strategies and tools

o   Programmatically promoting the benefits, for both individual users and the Global Legal organization more broadly, from a comprehensive adoption of identified KM tools and processes

·         Designing, implementing and managing the governance process for all KM activities, including the ongoing calibration of KM approaches and toolsets to relevant business and user requirements, as well as the maintenance and optimization of all policies, standards, metrics, taxonomies, etc.

·         In collaboration with the Legal Innovation team, identifying the toolsets and solutions best able to address the various needs of the Global Legal organization

·         In collaboration with the Legal Operations & Technology team, ensuring the effective deployment of relevant KM systems to appropriate user populations

·         Supporting the KM program’s continuing success by overseeing relevant day-to-day content curation and enrichment activities, driving rigorous continuous process improvement efforts, and implementing a robust Voice of the Customer program

·         Coordinating with relevant KM subject matter experts both within and outside the organization to continually maintain and communicate within the organization a robust perspective on industry best practices and the opportunity they present for Citi

·         Ensuring that all KM data assets and practices are always in full compliance with all regulatory and internal policy requirements

QUALIFICATIONS

·         12+ years of overall business management experience in a complex cross-functional organization, with strong experience with knowledge and content management –in particular with regard to legal subject matter

·         JD preferred but not required; Bachelor’s degree required

·         Exceptionally strong interpersonal and communication skills; strong technology skills

·         Proven ability to act independently, work quickly and with careful attention to detail, juggle multiple priorities and thrive in a varied, fast-paced environment

·         Proven ability to lead across a large, global organization –preferably a financial firm

·         Proven ability to work well under pressure and within tight deadlines

·         Proven ability to communicate effectively, drive consensus, and influence relationships at all levels

·         Strong analytical/problem solving skills; sound judgment and demonstrated leadership skills

 


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Tampa or Belfast

Operations Management
67 Days
More Details

Role Overview

Our Citi Global Legal Solutions Department, the legal operations function for Citi, is hiring for an experienced Engagement Manager at Vice President level to oversee all legal engagements in North America. The Engagement Manager will report to the Director of Outside Counsel Management within Citi’s Global Legal Solutions (GLS) organization.

Overall, this role will focus on (i) expanding Citi’s competitive tendering / RFP program for outside counsel engagements in the U.S., (ii) leveraging Citi’s relationships with various alternative legal service providers, (iii) managing multi-party compliance with both internal and external legal policies and procedures, and (iv) developing and delivering strategic reporting and other highly-polished correspondence to senior members of Citi’s legal organization, GLS, and members of the external legal community in all regions.

The Engagement Manager will work in close daily collaboration with other GLS teammates at all levels across functions including Finance, Technology, Project Management and Operations while adhering to GLS program goals and priorities, evaluating complex legal and operational issues and impact to Citi businesses and Citi’s broader legal organization.

In addition, the Engagement Manager would work in frequent coordination with non-legal organizations within Citi such as Enterprise Supply Chain (ESC) partners, internal policy teams, productivity leads and others who are also vested in optimizing and innovating the manner in which Citi engages outside counsel.

 

Responsibilities

  • Work directly with the Director of Outside Counsel Management to manage and expand the competitive tender / Request for Proposal (RFP) process by identifying high value matters or groups of matters suitable for competitive tender, developing RFP invitation letters (including relevant matter-specific questions), coordinating law firm responses, and assisting in the selection process.
  • Proactively explore Citi legal data to identify opportunities to develop potential alternative fee, portfolio and other creative pricing arrangements for use in competitive tenders.
  • Administrate, advise on, and train others on Citi’s Global Outside Counsel Terms of Engagement and related policies governing our law firm relationships to ensure they remain current and are aligned with Citi legal, business and compliance requirements in multiple regions.
  • Apply independent judgement during review of law firm contracts and terms; escalate and record acceptances and exceptions to Citi’s Outside Counsel Global Terms of Engagement submitted by all regions.
  • Coordinate and assist Citi lawyers in the negotiation of engagement letters with law firms.
    Plan and coordinate GLS-led external law firm relationship meetings, materials, and data in all regions and geographies.
  • Coordinate the creation of presentations and other communications materials for Legal organization executive audiences.
  • Contribute to the design and delivery of matter-level optimization methods to Citi’s in house legal teams: staffing mix, budgeting, pricing and matter planning tools. 

Qualifications

  • Bachelor’s / University Degree is required. Law degree or MBA preferred.
    At least 5+ years of relevant experience required, preferably working within (i) a mid-to-large global law firm, with experience in areas including but not limited to pricing, legal analytics, business development, and/or legal process management, (ii) a multinational in house legal operations team, or (iii) a global professional services consulting organization with legal sector coverage.
    Practical knowledge of common legal matter progression (e.g., course of litigation, basic procedure, corporate or financial transactions).
  • Experience in both traditional and innovative law firm or lawyer fee arrangements or pricing methodologies.
  • Proven analytical and quantitative skills.
  • Experience conducting financial analysis and research.
  • Strong ability to analyze and organize data.
  • Highly effective project and process management skills. Lean Six Sigma a plus.
  • High attention to details, excellent time management and critical thinking skills.
  • High social acumen and the ability to collaborate directly, daily and effectively across cultures, geographies, and time zones.
  • An ability to lead and influence people across cultures at a senior level using sound judgment, successful execution of strategies, and an understanding of how to operate effectively across diverse businesses.
  • Advanced writing and verbal presentation skills required.
  • Strong organizational and documentation skills required.
  • Exceptional data analysis skills, including advanced proficiency in Microsoft Excel.
  • Exceptional written communication skills, including advanced proficiency in Microsoft PowerPoint and Microsoft Word.
  • Ability to create and publish data visualizations or dashboards in Microsoft PowerBI (or similar tool) a plus.

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Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries (“Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

Follow to the link to view the “EEO is the Law” poster, EEO is the Law Supplement, EEO Policy Statement and the Pay Transparency Posting

—————————–

Effective November 1, 2021, Citi requires that all successful applicants must be fully vaccinated against COVID-19 as a condition of employment and provide proof of such vaccination prior to commencement of employment.
Apply

Posted 11 Days Ago 


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New York

Analysis
70 Days
More Details

Legal Service Delivery Specialist Cooley is seeking a Legal Service Delivery Specialist to join the Collaboration Services arm of the Legal Service Delivery team.

 

Position summary:  Cooley Information Services (IS) embraces a culture of customer service excellence and all members of the department are expected to move this agenda forward. To that end the Legal Service Delivery Specialist is expected to recognize that the Cooley IS department is a service organization first and foremost and will be evaluated on this requirement equal in importance to the technical or operational responsibilities outline later in this document. 

 

The Legal Service Delivery Specialist will support the execution of the “go-to-market,” product evangelism and adoption strategies for legal service technologies and related legal service delivery processes. After a legal solution “product” has been developed or deployed within the firm, the adoption, growth and strategic use of the product becomes a “program.”  This position is responsible for the implementation of these programs. The position will consult with lawyers and paralegals across the organization to analyze existing legal workflows in order to frame the value proposition and best practices associated with the firm’s legal technology and legal service delivery initiatives including technologies such as Transact, eBrevia, Cooley Engage, among others.  Specific responsibilities include, but are not limited to, the following:

 

Position responsibilities: 

Drive key facets of strategic programs to optimize practice teams’ adoption and usage of legal technology and service delivery solutions, including conducting presentations, developing reporting, and tracking essential processes against continuous improvement efforts
Consult with lawyers and practice support professionals to help them understand the technology-driven tools and services available to them, and to guide them to the most appropriate solution
Responsible for developing legal project management approaches and increases in efficiencies working in collaboration with Finance and other firm functions to lower resourcing costs and increase firm profitability
Responsible for developing legal service delivery case studies and success stories for internal and external messaging in collaboration with the Marketing and training functions
Collaborate with subject matter experts responsible for the deployment of new and existing technology tools, to successfully develop ongoing practice-facing adoption efforts
Responsible for the ongoing development curation and administration of Legal Service Delivery content, including internal process documentation and practice-facing materials within the relevant firm systems including, but not limited to, iManage, SharePoint, or future solutions
Engage with lawyers and paralegals to understand existing use-case scenarios for the purpose of developing service delivery case studies, best practices, and success stories for internal and external messaging; this includes drafting written materials and conducting presentations
Promote the improvement of features and best practices for internal and client-facing legal technology and service delivery initiatives by conducting presentations, coaching sessions, and developing best practice artifacts
Stay abreast of new technologies that could impact legal service delivery, such as artificial intelligence technologies and data analytics to make recommendations and changes that enhance legal service delivery
All other duties as assigned or required 

Skills & experience: 

Required:

3+years of professional business experience in legal service, legal product, or experience with legal technology solutions and legal process best practices
Strong background in business processes, including enterprise communication, data collection and organization, and other matrixed organization best practices
Advanced knowledge of the workflows and the core needs of practicing lawyers
Preferred:

Bachelor or Advanced Degree in related disciplines
Legal technology provider/legal service consulting experience
Experience with law firm enterprise and practice-specific technologies, including contract analysis tools, transaction management tools and external research databases
Knowledge of data visualization applications; Power BI, Tableau 

Competencies: 

Strong customer focus
Communicate effectively at all levels within the organization
Excellent spoken and written communication as well as receptive listening skills, with ability to present complex ideas in a clear, concise fashion to technical and non-technical audiences
Excellent communication skills (e.g., planning, problem-solving, decision-making and communicating to various internal and external teams)
Strong orientation to detail
Strong interpersonal, leadership and analytic skills
Flexible and agile, ability to reprioritize with changes in the business
Strong initiative and a get-it-done attitude

Cooley offers a competitive compensation and excellent benefits package.
EOE 


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San Francisco, CA San Jose, CA

Operations Management
72 Days
More Details

Join us as we pursue our disruptive new vision to make machine data accessible, usable, and valuable to everyone. We are a company filled with people who are passionate about our product and seek to deliver the best experience for our customers. At Splunk, we’re committed to our work, customers, having fun, and most importantly to each other’s success. Learn more about Splunk careers and how you can become a part of our journey!

Role:
This position is responsible for managing a team of Legal Assistants and providing administrative support to senior members of the Legal & Global Affairs department.  The position will require day to day personnel management of staff and office administrative support.  The role is based in San Francisco or San Jose and will report to our Legal Operations Manager.

Personal Characteristics and Skills:
You demonstrate initiative, enthusiasm and resourcefulness, and maintain a strong work ethic and a high degree of accountability. You enjoy multi-tasking and operating multi-functionally and are flexible and willing to work through day-to-day manual tasks. You have an extremely high attention to detail and willingness to learn. You possess established organizational skills and impeccable recordkeeping and record retention skills. You communicate (written and oral) with all levels of the organization to effectively convey ideas. You maintain a keen appreciation for the sensitivity and confidentiality of the work and a sense of humor. You live the mantra—work hard, have fun, make history!

Responsibilities:
Supporting Legal & Global Affairs Leadership team (VP-level reports to the SVP, Chief Legal Officer, Global Affairs), including:

  • Managing multiple calendars to proactively anticipate and resolve meeting conflicts, setting up critical meetings across global time zones
  • Coordinating complex domestic and international travel logistics and preparing detailed itineraries
  • Managing expense reports coordination and submissions
  • Managing and leading a staff of Legal Assistants to ensure the team performs successfully
  • Conserving time by reading, researching, and routing correspondence; drafting, editing and proofing letters and documents, including PowerPoint; collecting and analyzing information; initiating telecommunication
  • Planning, organizing and executing on special projects including events, off-sites, budgets and preparations for senior leadership meetings
  • Acting as a liaison for assigned senior leaders relaying and exchanging information with others including but not limited to: executives, senior leaders, board members and clients, and other organizations or constituents
  • Managing POs/legal vendor and outside contractor onboarding
  • Executing new employee and contractor onboarding logistics
  • Creating department updates on the intranet for intra-department and inter-department sites
  • Maintaining third-party resource subscriptions
  • Obtaining physical and electronic signatures (printing, tabbing, scanning, filing) and processing signed agreements
  • Managing facilities/IT troubleshooting and submitting service tickets for remediation
  • Organizing department professional development training program; including coordinating Knowledge
  • Shares and live and web-based CLE and web-based trainings, arranging internal and external presenters and tracking attendance
  • Managing attorney continuing legal education (CLE) requirements and legal professional bar memberships
  • Track and help drive completion of key deliverables and follow up on outstanding items
  • Find new and efficient ways to create work processes to help maximize leadership’s time, including weekly and quarterly reporting, goal tracking, and team meetings
  • Enhance and maintain systems and processes to help maximize time, identifying where there are gaps and/or when iterations may be needed in order to optimize for efficiency
  • Deepening your understanding of the responsibilities and tendencies of the leadership that you support so that you can anticipate needs proactively and work autonomously to get ahead of them

Requirements:

  • Bachelor’s degree
  • At least 6-10 years of law firm or in-house experience as an administrative assistant
  • Experience in a dynamic high-performing environment requiring a high level of responsiveness
  • Experience working in-house at a technology/SaaS company strongly preferred
  • Highly motivated, organized individual able to deliver results with minimal supervision
  • Project management experience
  • Familiarity with PC and Mac O/S
  • Strong word processing and PowerPoint skills with expertise in Google Suite and Microsoft Office Suite, DocuSign required
  • Tech savvy with experience with, SAP (Ariba/Concur), SimpleLegal, Concur, ServiceNow, and Egencia required
  • Notary strongly preferred

We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which you are applying.

For job positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records.


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Davis Wright Tremaine LLP

IT Technology Trainer

Seattle, Los Angeles, Portland, San Francisco, New York City, Washington D.C, Anchorage

Operations Management
81 Days
More Details

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an IT Technology Trainer to join our team. This position offers the flexibility of being fully remote, while working within commuting distance of any of our offices.

 

The IT Technology Trainer role brings a superior level of expertise around a multitude of applications and technology in use throughout the firm. This position provides expert-level technology instruction and support to attorneys and staff of the firm and prioritizes understanding their needs and workflows to enhance efficiency and client service. Expert technology training and customer service skills are paramount. 

 

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

 

On a typical day you will:

·         Assist the Technology Training Manager to develop and deliver engaging technology training via a variety of methods applying adult learning principles and methodology to maximize impact, effectiveness, and adoption of training amongst the firms’ personnel at every level of the organization to expand technology skillsets, confidence, and efficiency

·         Provide technology training during new application, system, hardware, and workflow rollouts; identify training needs and develop training content to ensure successful implementation

·         Deliver training to individuals and groups, provide 1:1 coaching, coordinate with others in the business to identify technology training needs and provide documentation and reports as requested

·         Develop skills assessment tools for technology training programs that can be used to measure both learner and program effectiveness

·         Analyze support ticket data and other metrics to determine deficits in the technology skillsets of individuals or groups at the firm

·         Regularly revise, update, or enhance training content and learning materials to ensure they are up to date

·         Identify recent, high risk, problem prone, or changed processes, applications, or hardware that should be addressed and improved through training

·         Maintain training program records including organizing and scheduling classes, producing reports, rosters, and email notifications

·         Build meaningful relationships with key stakeholders and Subject Matter Experts (SMEs) across the firm to design and develop content that translates business needs into engaging and effective training content

·         Build and maintain expert knowledge of the firm’s processes, applications, and systems to provide technology training, support, and guidance to attorneys and staff firm wide

·         Maintain awareness and adherence of security measures, policies, methods, and procedures that safeguard the integrity of and access to enterprise systems, files, and firm data. Promote a culture that promotes information security as an integral part of Information Technology (IT) architecture and business processes

·         Keep professional skills current by taking relevant training and continuing education courses. Apply and share these skills to the betterment of the firm’s attorneys and staff

·         Maintain high quality standards; identify and encourage areas for growth and improvement

·         Be committed to “seeing around corners” and sharing technology training insights with the legal and technology community; identify and adopt technology training solutions as they apply to legal practice

·         Identify barriers to translating learning into practice and work to mitigate them

·         Serve as a training evangelist and promote technology training programs firmwide

·         Assist with projects, tasks, and support as assigned; travel and work non-business hours as necessary

 

Join us if you have:
·         Microsoft Certified Trainer / Microsoft Office Specialist certifications preferred

·         3+ years’ experience conducting virtual or in-person technology training to individuals and groups at a professional services organization; previous law firm experience preferred

·         Bachelor’s degree or equivalent work experience in teaching, computer science, or a related field

·         Expert understanding of legal technology including desktops, laptops, mobile devices, Microsoft Windows/Office/M365, NetDocuments, and legal LMS solutions such as Docebo or viDesktop

·         Must be able to operate in a fast-paced environment using expert organizational skills to manage multiple training events for applications and systems in different phases of development

·         Demonstrated ability to quickly learn new technologies to understand the value-added, and pass that knowledge on to others

·         Excellent communication skills, both verbal and written, with professionals in all levels of a professional services organization are required.  Must be able to communicate easily with stakeholders about their requirements, expectations, and risks within the context of a given effort

·         Superior problem solving, decision-making, follow-up, follow-through, and priority setting skills with attention to detail and demonstrated ability to practice good judgment

·         Exceptional organizational, interpersonal, and customer service skills; ability to handle stressful situations in a calm, composed manner while maintaining focus on the objectives at hand

·         Must be a self-starter and team player who is driven to create and deliver technology training programs which engage attorneys and staff, expand their technology skillsets, and improve client service

·         Ability to take on opportunities and challenges with a sense of urgency, high energy, and enthusiasm

 

Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with eight offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:

·         Choice of health and vision insurance plans

·         2 paid volunteer days for qualifying community service work

·         Dental plan

·         Fertility and adoption benefit

·         Paid sabbatical after 13 years of service

·         Tuition reimbursement

·         Commuter benefits

·         Retirement contribution

 

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

 

Diversity, equity, and inclusion (DEI) are part of the fabric of Davis Wright Tremaine—central to who we are and what we do.  Our vision is to foster a culture where all talented individuals—including those from traditionally underrepresented populations—can have, and can see, a path to success.  We are committed to fostering DEI because it makes our firm better, in every way.  At DWT, every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

 

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons.  If you need to request accommodation during the application or recruiting process, please contact ginakette@dwt.com.


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Norfolk Southern Corporation

Legal Operations Manager

Midtown Atlanta, GA

Operations Management
88 Days
More Details

We are seeking a talented and motivated Legal Operations Manager to join our rapidly expanding Legal Operations Team in our new office in Midtown Atlanta. This candidate will play a pivotal role in supporting the Legal Operations team and the Law Division with a variety of operational needs. The ideal candidate is experienced with the business side of law, tech-savvy, detail oriented, proactive, and able to juggle competing priorities with a collaborative, transparent, can-do approach. This is a generalist role that focuses on a wide range of responsibilities to include managing staff, onboarding, financial/budget planning, managing costs and maximizing efficiencies, outside counsel and vendor management, eBilling and matter management, technology implementation support, administration, and training.

APPLY NOW!


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Argonne National Laboratory

Manager, Legal Operations

Lemont, Illinois

Operations Management
88 Days
More Details

The Legal team at Argonne National Laboratory is seeking a Legal Operations Manager to join their team. The Legal Department provides world-class legal services to support world-class science and the missions of the Laboratory.

This role is responsible for managing the Department`s operations, including Human Resources, finance, budget, procurement, Discovery, legal hold and matter and document management and billing systems, internal controls, and DOE performance requirements in accordance with parameters and goals established by the General Counsel. The Legal Operations Manager acts as the Legal Department liaison to OTD, DOE Office of the Chief Counsel, and OCF for Legal administrative matters and the point-of-contact for other outside entities, including governmental agencies, business associates, outside law firms, courts, taxing authorities, insurance companies, etc. They will also provide supervision to direct reports including work delegation and performance appraisals and act as project manager for department projects.

Required Knowledge, Skills and Abilities:

  • Skill in managing support staff and legal department workflow.
  • Oral and written communications skills and the ability to work with internal and external contacts within varied levels of staff, management, and executive management levels to achieve the desired goals in support of the Legal Department.
  • Project management skill and experience.
  • Knowledge of Argonne`s organizational structure, policies, procedures, and administrative systems.
  • Knowledge, skills and experience with legal records and matter management software systems and with administrative procedures and practices at the division level including: Human Resources, finance, budgeting, purchasing, and with other ANL organizations both within the operations and programmatic areas with which the Legal Department interacts.
  • Analytical abilities and skill in: reading and understanding legal documents including statutes and regulations, research methodologies, state and federal databases, and in organizing large bodies of information into articulate, cohesive written opinions and reports.
  • Knowledge of Microsoft software, including Microsoft databases and legal business, case, and document management systems.
  • Knowledge of 10 CFR 719 and DOE legal management plan requirements and the relationship between DOE and Argonne management.
  • Knowledge of reimbursable/non-reimbursable costs under the Prime Contract.
  • Good knowledge of procurement software and policies. 
  • BA or BS required.  JD or professional certification like the Certified Legal Manager (CLM) designation would be a plus.
  • Ability to act in professional manner and maintain standards of ethics and confidentiality with highly sensitive, proprietary, and privileged information.
  • Ability to take initiative and is willing to act independently with little guidance.
  • Ability to obtain and maintain an HSPD-12 badge.
  • Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.