This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for an experienced Full Stack Tools Developer to join our team in Seattle.
This position will work with the Client Experience Manager, project teams, and Information Technology for the firm’s largest clients to introduce and iterate on new technology applications, help the firm provide differentiated service, and capitalize on opportunities to strengthen and expand client relationships. The Full Stack Tools Developer shall act as a subject matter expert in technology applications and be familiar with desired client service outcomes to recommend use of specific tools.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a typical day you will be responsible for:
Service Delivery: The Client Experience Team augments the traditional legal services provided to clients through proactive communication, actionable reporting, and strategic client satisfaction initiatives. The Full Stack Tools Developer contributes to these initiatives together with client leadership. The Full Stack Tools Developer is expected to:
– Work closely with Client Experience team members, attorneys, software engineers, and business stakeholders to architect and develop the best technical designs and solutions possible, under time and budget constraints, to iterate quickly, build our portfolio of technology offerings, and enable the firm to provide excellent, differentiated service
– Identify new and emerging technologies in a fast-changing legal technology landscape and quickly determine their potential value to the organization via rapid application prototyping
– Work with legal platform API’s (HighQ, Microsoft Azure DevOps, Microsoft Power BI, etc.) to connect and collect data from disparate sources to enable local analysis
– Create customized widgets for legal platforms (HighQ, Microsoft Azure DevOps, etc.)
– Pivot research and development prototypes into production offerings for one or more clients
– Be comfortable working with and assisting non-technical users in a fast-paced environment
– Exhibit exemplary empathy for customers interacting with new, unfamiliar technology and iterate quickly upon their feedback
Project Management: The Client Experience Team is responsible for managing numerous requests that affect the firm’s legal teams, the client’s legal operations team, and corresponding success metrics, requiring deft management of time and resources. The Full Stack Tools Developer is expected to manage their own tasks and to:
– Contribute to and monitor the success of multiple, simultaneous platform projects and initiatives
– Collaborate with Client Experience team members to utilize project management frameworks for the projects they support, that enable firm leadership to track progress against and adherence to the stated scope of work and goals
– Drive projects forward with De Novo, IT, Finance, and other firm departments to create solutions that address client needs and maximize program capacity
Join us if you have: Technical Competencies
– Experience with, or a strong interest in AI, Machine Learning, Natural Language Processing, Computer Vision, and other cognitive technology services
– Experience with Microsoft Azure, AWS, or other cloud based software architectures
– Enterprise Grade Messaging Frameworks MSMQ, etc.
– HTTP Services
– SSO Providers (Azure Active Directory)
– HTML5 and CSS3 (Bootstrap)
– Experience with Git, GitFlow in an Agile development environment
– Experience working with and respecting security controls as they pertain to the handling, transmission, and storage of sensitive data (e.g. Matter Data, PHI, etc.)
– Experience working in an ISO 27001 certified environment is a plus
– Experience as a web developer or with web UI frameworks (e.g. Bootstrap) is a plus
– Experience with Agile and Scrum development methodologies is a plus
– Ability to deliver clean, well-documented code that conforms to accepted standards defined by the development team
– 5+ years’ experience in application development required
– Bachelor’s degree required, emphasis in Computer Science or other related technical discipline, or demonstrable, equivalent experience
– Demonstrated ability to handle multiple projects simultaneously with high attention to detail and minimal supervision
– Demonstrated ability to work in a team-oriented, service focused environment and handle stressful situations in a calm, composed manner
– Strong problem solving skills, with a focus on how we can provide a solution and not the reasons we cannot
– Strong communication skills in English, both verbal and written, with all levels of a professional services organization, including interpersonal skills
– Demonstrated ability to learn new technologies quickly and independently
– Demonstrated proficiency with Microsoft Outlook, Excel, Word, PowerPoint, and OneNote
– Experience with HighQ, Microsoft SharePoint, Microsoft Azure DevOps, Microsoft Power BI, and Tableau preferred
– Located in Seattle, WA
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with eight offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What’s in it For You? DWT offers competitive compensation in addition to ample benefits including but not limited to:
– Choice of health and vision insurance plans
– 2 paid volunteer days for qualifying community service work
– Dental plan
– Fertility and adoption benefit
– Paid sabbatical after 13 years of service
– Tuition reimbursement
– Commuter benefits
– Retirement contribution
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Davis Wright Tremaine LLP embraces diversity, equity and inclusion. It brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities. We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.
Wilson Sonsini Goodrich & Rosati is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 950 attorneys in 16 offices: 11 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.
Working at Wilson Sonsini Goodrich & Rosati is a challenging and rewarding experience. Our firm is recognized as the leader in providing legal and business advice to technology and growth companies at all stages of development. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional growth and exploration.
This role will partner with the Emerging Companies Practice Group leaders, helping them develop and drive strategy, practice group leadership, business development, and client service. This position will report administratively to the Corporate Chief Practice Officer.
Perform research and analysis to support the development of the group’s business strategy
Work closely with the Emerging Companies Practice Group leaders, practice group attorneys and other firm leaders on implementing the group’s business strategy
Work with practice group attorneys to execute practice development initiatives
Coordinate with practice group leaders to facilitate regular practice group meetings, events, and internal communications
Work with Marketing, Business Development and Communications teams to prepare internal marketing, and client-facing materials, and to coordinate external events
Work with Finance on pricing and billing structures, financial analyses and financial management
Other practice group management responsibilities as assigned by the practice group leaders
Qualifications, Preferred Background, and Professional Skills
At least four years of progressively responsible experience in a management consulting, investment banking, or in another role requiring project management, execution, research, analysis, and reporting
Experience in a venture capital firm, venture industry or venture companies are a plus
Familiarity with financial metrics and managing a business unit’s P&L
Experience or familiarity with digital transformation
Experience developing and utilizing project management and workflow tools
Ability to think strategically and analytically; quantitative skills are strongly preferred
Strong leadership, relationship, problem-solving, organization, and planning skills
Creativity in developing solutions given practical constraints
Ability to work effectively in a busy, dynamic, and collaborative work environment
The CLM Systems Administrator is a newly-created role in Ciena’s award-winning Legal Department. This role will be primarily responsible for administering and managing the company’s cloud-based Contract Lifecycle Management (CLM) system, including serving as the single point of contact for end user support and as the liaison between business functions, IT and our CLM vendor. You will work proactively to streamline and automate our contracting process. You will also need to become a resident expert on our existing processes, policies and systems and combine that with your knowledge of CLM tools to enable Ciena to maximize its use of systems to improve the efficiency of contracting practices and meet future contracting needs. The role will work closely with numerous members of the Legal and IT Departments and collaborate on a matrixed basis with functional leaders around the world.
Primary duties and responsibilities
CLM Implementation and Operation
. Serve as a critical member of the project team to implement and migrate to a new Contract Lifecycle Management system, including collaborating with the Legal and IT Departments, other functional stakeholders (including Commercial . Management, Finance, Procurement and Sales Operations), and Ciena’s CLM vendor . Manage the configuration, operation and maintenance of Ciena’s CLM system, including its integration with other business systems and tools . Deliver on ad hoc contract management requests and special projects, reporting and status inquiries . Participate in assessing, refining and executing on future business requirements for the CLM system
CLM Support and Training
. Provide first level support for CLM training, data requests and dashboards / reporting . Triage CLM system-related requests and provide day-to-day troubleshooting and technical support for end users, including coordinating troubleshooting support with the IT Department and the CLM vendor . Onboard and train new users (both technical and non-technical) on the CLM system functionality and related processes . Assist in developing CLM training materials and user manuals, and implement a train-the-trainer model as appropriate
Contract Templates, Processes and Practices
. Manage the company’s templates, playbook terms, and clause libraries for its commercial contracts with customers, partners and suppliers . Design and configure new contract templates and process workflows . Develop and leverage a strong working knowledge of Legal, Sales and Procurement business and contracting processes . Maintain governance of CLM solutions and drive contracting best practices across the business to improve quality, accuracy and efficiency
Education and experience
. Bachelor’s degree from an accredited institution . At least 2-5 years of relevant experience as a CLM systems administrator, preferably in the corporate legal or IT department of a company in the telecom, technology or integrator sectors, or as a systems administrator of other relevant business applications . Experience in leading or actively participating in the implementation of a CLM system is strongly preferred . Experience with developing and implementing system-driven workflows, and in working with Jira for user story creation and tracking progress . Proficiency with business applications such as MS Suite, GSuite and Salesforce.com . Exposure to commercial agreements and legal terms and conditions
. Strong oral and written communication and interpersonal skills . Ability to work in a scrum/agile environment . Analytical skills and comfort with multiple data sets, with the ability to draw conclusions and make informed recommendations . Detail-oriented, with strong organizational and project management skills . Ability to promptly identify and solve software and process problems . Ability to multi-task and to work independently in a fast-paced environment and prioritize workflow based on company’s business objectives and priorities . Willingness and ability to automate repetitive tasks . Capable of interacting with and establishing the respect and confidence of colleagues in different functions and at various levels
Our client is a software company. They’re looking for a legal operations professional with experience with Ironclad (including experience optimizing Ironclad work-streams), improving legal workflows, developing FAQs, and optimizing internal resources to create efficiencies and eliminate redundancies. The project will involve working globally, including communicating with employees and tracking down records in EMEA. The ideal candidate will be comfortable working from a blank slate, comfortable working directly with a GC in a high growth environment, and comfortable working with cross-functional stakeholders.
Cvent, Inc.’s Legal Department is seeking a detail-oriented Assistant Team Lead, Legal Operations & Governance who values executing with urgency. This position reports directly to the Senior Vice President – General Counsel and will work in our headquarters located in Tysons Corner, VA. As the Assistant Team Lead, Legal Operations & Governance, you will be responsible for day-to-day operational, financial, governance and reporting across the Legal Department. You will directly manage two full-time resources– a Legal Operations Analyst and a Contracts Administrator—to help you successfully discharge your responsibilities.
A key aspect of the role will be building and maintaining bridges with the Sales, Finance, Corporate Development, Procurement, Tax and Human Resources departments to help ensure quick turnaround of agreements, timely filings, tracking of cross-departmental projects and building out knowledge resources. The role will require attention to detail, ability to meet tight deadlines, a positive attitude, collaboration, and strong multitasking skills to be able to drive and track multiple projects to completion.
What You Will Be Doing:
Prepare a variety of operational reports that are delivered to the Board of Directors, Executive Committee and Sales leadership
Assist General Counsel in setting agendas for Department meetings – monthly continuing legal education, quarterly business reviews and bi-annual strategic department meetings
Update and advance companywide trainings regarding ethics, employment, privacy and contracts management
Enhance the efficiency, operations, and performance of the Legal Department, including resource planning and workflow optimization initiatives
Manage onboarding of new legal personnel
Financial Planning and Analysis
Lead the annual Department budget process
Manage relationships with outside counsel and oversee the legal vendor management process
Responsible for monthly review/audit of legal invoices, including projecting accruals
Prepare a monthly, quarterly and annual discussion and analysis report explaining variances between budget and actual spend
Corporate Promotion and Protection
M&A assistance, including:
due diligence support
data room management
preparing and organizing documents for the Legal and cross-divisional teams manage and oversee the Legal M&A Integration process
Litigation assistance, including
Legal hold/document retention preparation and maintenance
IP administration, including
Mature trademark docketing and filing system
Mature patent prosecution program
Oversee the ethics hotline and compliance reporting
Knowledge and Performance Management
Administer and mature knowledge management systems – LegalHelp for our internal clients and Wiki for the Legal team
Examine key legal metrics to identify opportunities to improve legal service delivery
Monitor Department email boxes
Identify and implement technology tools to streamline new or existing practices, as well as manage design, rollout, and training for new systems
Ensure the Department is meeting or exceeding its Key Performance Indicators, including client response rates, client satisfaction and meeting deadlines
Maintain accurate corporate records, including minute books and corporate seals
Ensures Cvent and its subsidiaries comply with US and international regulatory requirements and filings
Coordinating, maintaining, and assisting with the drafting of board resolutions and minutes
Solicit and manage law firm auditor response letters
What You Need For This Position:
3 – 5 years of experience in an operations or corporate paralegal role
Understanding of basic legal vocabulary and concepts
Must be able to own projects
Evangelizes change management and lives to improve day-to-day efficiency and effectiveness
Demonstrable ability to manage up
Excellent analytical and problem-solving skills
Effective oral communication and writing skills
Impeccable organizational skills and extremely detail-oriented
Must be excited to collaborate in a team setting
Able to thrive in a fast-paced environment and successfully manage multiple deadlines
Strong Excel and other Microsoft Office skills
Willingness to “lean in” and explore new technology solutions; ability to teach others how to use new technology
At Cvent we celebrate, support and are committed to creating a diverse and inclusive environment. We’re proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other legally protected characteristics. Cvent maintains a drug-free workplace.
Reporting to the General Counsel, the Head of Legal Operations at Zoom is a strategic leader who will drive innovation and operational excellence to the legal department. The ideal candidate will have excellent organizational skills, process design expertise, and a proactive management style. While the expectation is that this individual will roll up their sleeves and do the work to ensure operational excellence, they see themselves as a strategic planner. This individual is able to identify, design, implement, and reinforce the processes and systems that allow the Legal team to run smoothly and provide stellar service to our internal and external customers. Although headquartered in San Jose, California, the Legal Department is geographically dispersed, and this position can be remote.
In this role you will:
-Identify and implement solutions (and work with existing systems) to streamline operations of the Legal Department (manage design, rollout, and training for new tools, systems, and processes).
-Identify, create, and improve processes for workflow requests for the Legal Department, focusing on efficiency, scale and operational excellence (e.g. manage incoming requests for legal review and advice, answer questions from the business about working with Legal)
-Define and enforce processes and policies to manage outside counsel usage and spend; work proactively with Finance and Accounting teams on budget and spend; assist in implementation of, and ongoing administration of, e-billing system and matter management system
-Assist in the implementation process and continued success of our Contract Lifecycle Management System
-Liaise with cross-functional teams in the wider legal department to help develop, implement, and manage a contract management strategy that includes a contract workflow and management system and provides critical business intelligence to the organization.
-Collaborate with Commercial Legal team to design and implement playbooks, knowledge database and template library
-Continue the build of our Knowledge Management program by developing and maintaining forms, policies, FAQs and other self-help tools for clients
-Design, track, and report on Legal Department metrics to inform decision making and support senior leadership in developing operational strategies and best practices
-Train the Legal Department and the broader organization on processes and procedures (e.g. new hire on-boarding training, new software or process rollout), ensuring compliance and adoption through change management protocols
-Organize and maintain Legal Department team records, design and manage Legal intranet site
-Facilitate and drive cross-functional relationships (such as Sales, IT, Finance, HR)
-Work closely with law firms and other outside vendors, including RFPs, restructuring fees & managing Alternative Legal Service Providers
-Assist in special projects as requested, including providing due diligence support and managing data rooms
-Manage other plans or initiatives to make the Legal Department more efficient, as delegated by the General Counsel.
-Must have 5+ years of experience with legal operations and management in-house
Prior experience at fast growing technology company preferred
-Strong experience in developing, implementing, and using legal department technology solutions
-Demonstrated ability to independently move projects forward by gaining support needed from stakeholders across the company and working in a cross-functional role
-Proven track record of collaborating with cross-functional groups (e.g., Finance, Operations, Sales, IT) to set objectives and produce meaningful results
-Excellent analytical, problem-solving, and communication skills
-Prior experience developing forms, processes, policies, FAQs, etc.
-Able to thrive in a fast-paced environment and successfully manage multiple deadlines
-A good sense of humor and ability to influence a team
Additional Skills & Qualifications:
-Exceptional interpersonal and communication skills (verbal and written)
-Professionalism, integrity, good judgment and respect for confidentiality
-A flexible, can-do attitude that makes you willing (and excited!) to take on new, unfamiliar tasks
-Exceptional organizational skills and the ability to multitask with ease; strong project management skills
-Ability to read, analyze, interpret, and summarize a wide variety of legal documents
-Ability to manage competing demands and deal with non-standard and often unstructured requests, on short notice; overall ability to thrive in a fast-paced environment
Zoom Video Communications Company Culture Highlights:
* Winner of Comparably’s Award for Best Company Work-Life Balance 2019
* Winner of Comparably’s Award for Best Company Compensation 2019
* Winner of Comparably’s Award for Best Company Happiness 2019
* Winner of Comparably’s Award for Best Company Perks & Benefits 2019
* Sales Department is ranked in the top 5% of companies for Diversity on Comparably.
* Zoom Video Communications is ranked in the top 5% of companies for Professional Development on Comparably.
* Zoom Video Communications is ranked in the top 5% of companies for Overall Culture on Comparably.
Check us out on Comparably: https://www.comparably.com/companies/zoom-video-communications
Zoom Video Communications is an equal opportunity employer and evaluates applicants regardless of an individual’s age, race, color, gender, religion, national origin, sexual orientation, disability or veteran status. Our combined differences are what make us Zoom!
At Stout, we’re dedicated to exceeding expectations in all we do – we call it Relentless Excellence(SM). Both our client service and culture are second to none, stemming from our firmwide embrace of our core values: Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you can grow and succeed? Read on to learn more about an exciting opportunity to join our team.
Stout seeks a full-time Manager to join our dynamic, growing Legal Management Consulting team. Our team assists corporate legal departments and law firms manage their business more effectively. We work with legal organizations, IT, business partners, and vendors to contain risk and cost through operational improvement, efficient data management, and technology usage. We serve both as advisors and as experienced, scalable hands-on resources. Our services include:
Process and Resource Optimization
Spend Analysis and Cost Reduction
Process and Program Improvement
Data Mapping, Migration and Remediation
Case Management and Managed Services
Assessment and roadmap
This role’s primary focus is Technology Planning, Selection, and Implementation. More specifically, this role will be assisting corporate legal departments build or enhance their legal operations function by deploying new technology, including but not limited to, contract lifecycle management (CLM), matter management / eBilling (MMS), business process automation (BPA), intellectual property (IP), reporting, or document management (DM) platforms.
The ideal candidate is a proven, self-sufficient leader with disciplined project management skills and strong legal technology implementation experience and subject matter expertise. Resources in this role provide direction on project strategy, build creative solutions, drive day-to-day project execution, manage and develop client relationships, mentor junior resources, and promote the Stout brand.
Major Duties and Responsibilities:
Provide objective guidance and/or recommendations on new technology solutions to implement; help support client system evaluation or RFP processes
Advise clients on how to best integrate their existing technologies together to enhance their overarching legal operations function
Serve as the lead project manager for implementation projects, including creating and maintaining project schedules and work plans, managing the project budget, providing routine status updates, scheduling workshops, and administering invoices
Facilitate workshops with client stakeholders to gather, document, and prioritize business and technical requirements, including integration, security, migration, and reporting; provide subject matter expertise on industry best practices and tool capabilities
Design technology-enabled processes and system integrations to create innovative yet practical solution frameworks
Support system configuration and testing to ensure the solution is setup according to design specifications and that designed workflows satisfy client requirements
Map data between any source system(s) and/or data repositories and the new technology solution; support migration and migration validation processes
Define and orchestrate the change management strategy and effort needed to ensure enduring change, strong user adoption, and a seamless implementation experience
Develop training curriculum and materials, as well as lead end-user and system administration training in partnership with technology providers
Guide, train and mentor junior team members in all facets of client execution and project management
Identify opportunities to continually enhance internal project methodologies and templates
Support engagement financials and practice operations, as well as business development and proposal efforts
Knowledge, Skills, and Abilities:
Advanced knowledge of contract lifecycle management, matter management / eBilling, or document management technologies
Proficient in process and data mapping
Advanced knowledge of legal department and litigation management processes
Familiarity with corporate IT project management methodology frameworks
Proven track record of successful project implementations and development of junior talent
Ability to create client deliverables with minimal oversight from senior level leadership
Proven ability to develop and maintain relationships with peers, software vendors, other suppliers, management, and client contacts
Confidence and professionalism during client interactions
Positive and enthusiastic attitude
Excels in a cooperative team environment
Eagerness to quickly learn and develop new subject matter expertise and business skills
Advanced problem solving, analytical, and research skills
Excellent communication skills (written, verbal, presentation)
Demonstrates accountability and commitment
Strong organizational skills and an ability to prioritize tasks
Experience independently managing multiple engagements and clients simultaneously
Maintains high standards for work product
Keen attention to detail
Advanced computer skills (primarily Excel, Word, PowerPoint, and Visio)
Education and/or Training:
4-year undergraduate degree necessary with an emphasis or interest in finance, accounting, business, legal studies, engineering, management information systems, or computer science
5+ years of relevant experience in the legal or consulting industry (i.e., in-house legal department, law firm, legal software provider, consulting firm)
The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.
Stout is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment on the basis of valid job requirements, qualifications and merit without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, physical or mental disability, protected genetic information, protected veteran status or any other characteristic protected by applicable local, state or federal law.
Interested in joining a rapidly growing group of bright, ambitious professionals in a work environment that values culture, diversity, and personal growth? Stout might just be the right place for you.
Fortune named XPO among the world’s most admired companies this year, and we were listed by Forbes as one of America’s best employers in 2017. We’re constantly looking for talented individuals at all levels who can deliver the caliber of service our company requires. As the Litigation Paralegal, you will support the broader litigation team. You will assist with managing a busy litigation docket, including commercial, class action, general liability and labor and employment cases. You will be a key part of managing various internal processes, including electronic billing and matter management, e-discovery, and legal holds. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO.
Pay, benefits and more.
We are eager to attract the best, so we offer competitive compensation and a generous benefits package, including full health insurance (medical, dental and vision), 401(k), life insurance, disability and the opportunity to participate in a company incentive plan.
What you’ll do on a typical day:
Support new matter intake and maintain/update electronic matter management system (Serengeti Legal Tracker, OneDrive), including litigation calendars, correspondence, and pleadings. Identify opportunities for improvement and implement new practices/processes as appropriate
Manage discovery and e-discovery issues, including legal hold process and document preservation, tracking of service of process and docketing, collection, review, and production
Coordinate fact gathering and drafting responses to discovery requests and third-party subpoenas.
Assist with outside counsel and legal vendor set-up with AP for payment. Respond to inquiries regarding outside counsel and legal vendor invoice payment status
Prepare regular and ad hoc litigation reports and related presentations
Perform legal research and provide legal summaries on a project basis
Provide miscellaneous administrative support as needed, including maintaining calendars and preparing expense reports
What you need to succeed at XPO:
At a minimum, you’ll need:
Bachelor’s degree in legal studies or a related field
1 year of litigation paralegal experience, including complex commercial litigation
It’d be great if you also have:
Paralegal certificate or equivalent work experience
3+ years of litigation paralegal experience, including complex commercial litigation
Excellent verbal and written communication skills
Excellent Microsoft Office computer skills, including the ability to create polished MS PowerPoint presentations and complex formulas in MS Excel
Proficiency in Westlaw or LexisNexis
Familiarity with Serengeti Legal Tracker Be part of something big.
XPO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make XPO a great place to work.
We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.
XPO adheres to CDC, OSHA and state and local requirements regarding COVID safety. All employees and visitors are expected to comply with XPO policies which are in place to safeguard our employees and customers.
All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Barings’ Director of Legal Operations (“DLO”) is seeking a legal operations analyst in its Charlotte, NC office. The ideal candidate will have an interest in gaining valuable process and legal operations experience while supporting the needs of the legal department. This role will need to adapt and evolve as legal operations continues to build and align with the needs of our legal team. We are looking for a candidate who is flexible and willing to work through some of the day to day, manual tasks, while also demonstrating agility to evolve with new systems and processes. This position will help identify operational improvements and opportunities and provide strategic insights. Ideal candidate has an exemplary customer service mindset, is self-motivated, and enjoys a team-oriented atmosphere.
Provide support to the DLO in various operational tasks
Serve as the system administrator for global e-billing system and actively support, monitor and manage global legal invoice data
At Zebra, we’re reinventing how businesses operate at the enterprise edge – helping them run faster, smarter, and more connected than ever before.
A dynamic community of builders, doers and problem solvers, we each play a unique role – shaping new technologies, bringing solutions to market, and partnering with companies on the front line of business.
Being a part of Zebra means making your mark as we make digital transformation a reality.
It means growing into a leader at a leading company that makes a distinct difference – because together, we’ve only just begun.
Zebra is waiting for you.
Join us as we transform the edge of the enterprise.
The Legal Operations Project Lead is responsible for managing and supporting legal operations projects to drive process improvements, implement technology, and improve performance in the Legal Department. Additionally, the Project Lead will provide support to overall Legal Department operations, including supporting the Legal Department billing and accrual processes and providing administrative support.
Analytically and independently assesses Legal Department needs, recommends and develops legal process improvement programs and implements tools to effectively deliver legal services. Coordinates legal operations projects, monitors project process, progress, and results by maintaining project plans, task lists, issues lists, and status reports and applying project management tools/techniques. Understands legal department practices and procedures and facilitates development and implementation and improvement of such Responsible for end-to-end legal billing and accrual processes, including management of outside counsel and legal vendor billing activities and management of electronic billing system. Provides administrative support, including coordination of meetings, events and travel for legal department members.
Minimum Qualifications Bachelor’s degree required, Project Management Certification or Paralegal Certification is a plus. Minimum of 3 years project management experience and experience working in a legal department for a minimum of 3 years Excellent project management skills Outstanding oral and written communication skills and demonstrated ability to independently assess and anticipate legal department needs
Knowledge and experience working with legal billing systems (Legal Tracker) is a plus. Analytics experience and experience working with business intelligence tools (Power BI) is a plus Ability to analyze and make assessments and recommendations for legal department Highly-organized and process oriented; strong comunication skills Ability to work under pressure with aggressive deadlines, in a dynamic environment
Zebra is an equal opportunity/affirmative action employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, ancestry, marital status, age, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at firstname.lastname@example.org.
The EEO is the Law poster is available here: https://www.zebra.com/content/dam/zebra/compliance/eeoisthelawposter.pdf.
The EEO is the Law poster supplement is available here: https://www.zebra.com/content/dam/zebra/compliance/ginasupplement.pdf.
Zebra is a federal contractor and is committed to an alcohol and drug free workplace. As a result, all U.S. based employees are subject to the Drug and Alcohol Free Workplace Policy and Procedure.
Everlaw is looking for a highly-motivated Senior Legal Operations Manager with strong attention to detail, a self-starter attitude, and a dedication to continual improvement of personal skills and team processes. You’ll use your dedication to process-driven growth to help scale all legal operations, and work closely with the General Counsel and other company stakeholders to create processes and practices to improve the day-to-day efficiency and effectiveness of the legal team, facilitate change and control costs. You might also negotiate inbound agreements, from time to time. And your work will matter– you’ll help expedite legal review and processes that contribute meaningfully to building a company that promotes justice by illuminating truth. This is an individual contributor role, reporting to the General Counsel.
At Everlaw, our mission is to promote justice by illuminating truth. Our company culture is open and democratic and we’re committed to the professional growth of our team members, offering an annual learning and development stipend and regular check-ins with managers regarding career goals. If you’re looking for a place that values passion, integrity, thinking big, and a desire to learn, we’d love to hear from you! Think you’re missing some of the skills and are hesitant to apply? We do not believe in the ‘perfect’ candidate and encourage you to apply if you feel you can bring value to our team.
If this sounds like a good fit, we’d love to hear from you! This is a full-time, exempt position located onsite in Oakland, California.
In your first few months you will:
– Identify and implement legal department tools to streamline new or existing practices, as well as manage design, rollout, and training for new systems. – Develop, implement, and manage a contract management strategy that includes a contract workflow and management system and provides critical business intelligence to the organization. – Define and enforce processes and policies in support of the contract management strategy. – Define and enforce processes and policies to manage outside counsel usage and spend. – Feel like part of the team! Our onboarding process will integrate you into the company with informative sessions on our policies, processes, and team structure and goals. – Learn, grow, and contribute right away. We trust that you will bring experience and knowledge that will uplift the team, but we don’t expect you to know everything on Day 1. You will have time to develop your product knowledge and get up to speed on all aspects of Everlaw.
Going forward, you will:
– Help develop, refine and promote the legal department’s mission, and develop and execute on the department’s short and long-term operations plan. – Manage other plans or initiatives to make the legal department more efficient, as delegated by the General Counsel. – Report on key operational and substantive metrics for the legal group that will better inform decision-making, including matter and work product analyses. – Assist with budget matters and optimizing workflows within the legal department. – Collaborate with cross-functional teams including Sales, Customer Success, Business Development, Security and Compliance, and Finance as well as various business units. – Help solve problems in a way that fosters trust between the legal department and internal stakeholders.
– You are a clear, fast, and friendly communicator, confident in supporting and collaborating with colleagues across the legal department and business. – You are very organized and excel at handling multiple responsibilities at the same time, thriving at meeting deadlines and solving problems in a fast-paced environment. – You may have some experience supporting a sales organization. – You have the ability to explain contract language to a non-legal audience. – You have at least 7 years of relevant contract or project management experience. – You have experience with contract legal management tools. – You are service-oriented. – You have a Bachelor’s Degree with a preference for a MBA or a Juris Doctor degree. – You are authorized to work in the United States; please note that at this time, Everlaw is not sponsoring visas for any positions
– Competitive salary – Substantial equity – 401k with company matching – Health, dental, and vision – Flexible Spending Accounts for health and dependent care expenses – Fully paid pregnancy and bonding leaves for new parents (including adoptive and foster) – Paid parental leave and sick leave – Seventeen paid vacation days plus ten bankable federal holidays – Annual allocation for Learning & Development opportunities and applicable professional membership dues – Company-sponsored life and disability insurance
– Work in Downtown Oakland, just steps from the BART line and dozens of restaurants – Select your preference of hardware (Mac or PC) and customize your desk setup – Bond over team lunches and out-of-the-box events – “Ranked #1 on G2 for Ediscovery Software and Momentum” and proud contributor of free ediscovery resources to benefit the greater good through “Everlaw for Good”
We’re looking for a seasoned, results-oriented leader to join our fast-growing Legal Department as the Director, Legal Operations. In this role, you will be a proactive, forward-thinking agent of change who is excited about developing and implementing scalable processes, organizational models, and workflows to increase the quality, efficiency, value, and effectiveness of the department’s operations and service delivery. Among other things, you will partner with the Chief Legal Officer to develop and execute on the department’s strategic roadmap; coordinate and optimize strategic financial management, outside counsel and vendor management, litigation management, knowledge management, matter management, and talent management activities; develop KPIs and other metrics to measure and enhance performance; develop and execute on the department’s legal technology roadmap and IT system implementations, and manage department communications.
This position reports directly to our Chief Legal Officer and can be based in any of our U.S. office locations. We are open to hiring remotely for the right candidate.
What you’ll do:
Strategic Planning and Execution
Lead development, refinement, and promotion of the Legal Department’s mission, vision, values, and OKRs internally and across the organization
Develop and execute on the department’s short- and long-term strategic roadmap, translating department goals and priorities into strategic plans, partnering with members of the department to drive, track and report progress, and generating consensus from multiple stakeholders where needed
Develop and implement scalable processes, organizational models, and workflows to increase the quality, efficiency, value, and effectiveness of the department’s operations and service delivery, including streamlining legal support processes and, where appropriate, migrating to or enhancing the use of automated or semi-automated workflows
Design, track, and regularly report on Legal Department KPIs and other metrics to inform decision-making, measure departmental performance and success against strategic plans, and support department leadership in developing operational strategies and best practices
Partner with the company’s Analytics team to build a visual, interactive business intelligence dashboard for department leadership to facilitate data-driven strategies
Proven track record of collaborating with cross-functional groups (e.g., IT, Finance, Sales, Procurement, HR, etc.) to set objectives, ensure alignment, develop and drive relationships, identify dependencies, facilitate collaboration and deliver superior results
Develop and manage cadence of after-action and quarterly departmental reviews, as well as strategic quarterly objectives for Legal Operations function enhancement
Finance and Budget Management
Lead the development, execution, and management of the Legal Department’s strategic planning process and annual operating plan (including all functional budgets), including headcount planning, monitoring expenditures and disbursements (including spend by practice area), and recommending and instituting budget revisions when necessary
Manage our matter management solution to optimize and enhance capabilities of accruals, invoice approvals, spend reporting, and forecast accuracy
Identify, collect, and report on KPIs and other metrics relevant to budget management performance, including spend analysis, efficiency initiatives, and technology
Lead department’s partnership with FP&A and Accounting teams on budget and spend management, monthly and quarterly reviews, and accruals process
Outside Counsel & Vendor Management
Design, implement and manage a comprehensive external legal resource management program that includes outside counsel, vendors, and managed services as appropriate with the aim of maximizing value and improving predictability, including negotiation of rates and fee arrangements
Assess and implement right-sized shared services options to help the Legal Department manage workloads and delegate lower complexity work to maximize internal talent capacity
Run dynamic RFPs where appropriate and negotiate alternative fee arrangements for projects with predictable scope, and develop pricing models and templates for use across the department
Analyze outside counsel billing practices against the department’s outside counsel guidelines to manage spend and ensure vendor compliance, and maintain best-in-breed guidelines
Create data and reporting processes to monitor pricing performance and savings on each engagement
Collect and organize outside counsel and vendor data to leverage in future negotiations
Knowledge & Records Management
Work closely with department personnel to develop, implement, maintain and refine forms, playbooks, guides, guidelines, research files, FAQs, policies, processes, procedures, and other knowledge management tools
Manage and continuously improve the department’s document management system
Evaluate, implement and maintain a new contract management system and new records management program
Develop sustainable self-service options to support Sales, Procurement, and other organizational functions to ensure both risk management and deal velocity
Develop efficient e-discovery process, including both in-house and external resources, as well as improve processes for litigation holds and document review management
Develop, track and improve efficiencies, processes, and cost controls related to the foregoing
Conduct periodic employee training on relevant topics
Lead various other functional projects and initiatives related to knowledge and records management, including in support of the department’s compliance initiatives
Legal Information Technology
Assess, implement and maintain best-in-breed technologies, systems, and processes to drive efficiencies in the department’s delivery of legal services, including evaluation of RPA, AI, and ML solutions
Develop and manage the department’s multi-year technology roadmap and serve as the department’s business systems owner for legal technology projects, continuously tracking progress and performance of the department’s legal technology portfolio
Lead the continuous improvement of department processes, systems, and tools, including to power employee self-service of legal services
Stay abreast of latest legal technology developments and assess capabilities of solutions relevant to areas such as contract management, content management, IP management, policy management, business process management, e-signature, board management, e-discovery, litigation holds, compliance management, and subsidiary management
Communications & Administration
Develop, implement and enhance a comprehensive departmental strategic communications plan (e.g., newsletters, announcements, and messages from department leadership), ensuring communications goals support department objectives, and regularly measure effectiveness and adjust as appropriate
Coordinate quarterly department meetings, department leadership meetings, all-hands meetings, department offsite, and others by developing agenda and program with Chief Legal Officer and leadership team, coordinating communications plan, and managing such events
Develop, maintain and enhance the department’s intranet page and content to increase utilization and maximize value
Assist department leadership with day-to-day operations, including identification, development, and implementation of department policies and procedures, and reporting and dashboarding
Partner with the Chief Legal Officer to manage organizational planning for the department, including supporting efforts related to recruiting, training, retention, and performance management of department personnel
Develop and train department personnel on new department tools, processes, and procedures (e.g., new hire onboarding training, new software or process rollout, etc.)
Prepare presentations, reports, decks, analyses, and other materials requested by department leadership
Enhance and expand new hire onboarding processes for the Legal Department and organization
Stay abreast of latest legal operations industry developments and trends
Lead or perform various other special assignments, strategic projects, and duties as needed
Who you are:
Bachelor’s degree from an accredited university with exceptional academic credentials; MBA a plus.
10+ years of relevant, broad-based legal operations experience gained in an in-house legal department (ideally at a SaaS or other technology company) or leading law firm
Strong project management experience with a proven track record of consistently successfully completing projects on-time and on-budget, and achieving the desired result
Demonstrated ability building and leading a complex, data-driven function
Demonstrated track record of influencing senior level stakeholders, both internal and external
Demonstrated strength in analytical problem-solving—analyzing complex tasks, synthesizing information, developing options, including comprehensive plans inclusive of alternatives, and presenting data and recommendations
Strong experience with strategic planning, budget management, outside counsel and vendor management, knowledge management, department administration, and reporting
Demonstrated experience in developing, implementing, and maintaining cloud-based legal department technology solutions (e.g., contract management, e-billing, self-service contracting, document management, e-signature, knowledge management, etc.)
Strong working knowledge of, and demonstrated experience implementing and supporting, large scale enterprise technology tools and applications often used in legal department settings, such as SimpleLegal, Coupa, Ironclad, Conga, and Salesforce
Demonstrated ability to independently move projects forward by gaining the support needed from stakeholders across the company and working in a cross-functional role
Adept at explaining complex systems and technical topics in a clear, concise manner to stakeholders who may have minimal technical knowledge using oral, written, and visual presentations
Highly proficient in Google applications (Gmail, Drive, Docs, Sheets, and Notes), Microsoft Office applications (Word, Excel, PowerPoint, and Visio), Adobe Acrobat, Slack, and Lucidchart, Smartsheet, Jira, Atlassian, or other next-generation project management solutions
Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore.
We are an equal opportunity employer and welcome builders of all backgrounds. We thrive in a diverse, dynamic and inclusive environment. We do not tolerate discrimination against employees on the basis of age, color, disability, gender, gender identity or expression, marital status, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other classification protected by law.
Perks & Benefits
You are a person with dreams, goals, and ambitions—both personally and professionally. That’s why we believe in providing benefits that not only match our Procore values (Openness, Optimism, and Ownership) but enhance the lives of our team members. Here are just a few of our benefit offerings: competitive health care plans, unlimited paid vacation, stock options, employee enrichment and development programs, and friends & family events.
This position will work closely with the General Counsel, internal and external attorneys, and business stakeholders and executives at all levels of the Company. This individual is key in creating processes and practices to improve the day-to-day efficiency and effectiveness of the legal team, facilitates change, and controls costs. This is a generalist role that involves managing and supporting projects across the full range of subject matter supported by the legal team. This role requires adapting to changing priorities and business needs, and proactivity in identifying areas of need and generating action plans. The role requires clearly, concisely, and crisply communicating and dialoguing with business partners and executives as Legal’s internal representative, on a variety of issues involving the Legal Department.
The financial management aspect of this position requires managing and supervising the day-to-day tracking, monitoring, analysis, planning and communication of the Legal Department’s financial position, including projected versus actual spend and providing ongoing analysis on the impact of that spend on the department’s short-term and annual budget. This role is also responsible for preparing, planning, and adjusting Legal’s annual budget, and reconciling the department’s overall expenses to that budget. This role educates and updates department members in NYBO and Corporate, outside law firms, and other providers regarding current and projected spend and planning/strategy for expected costs such as professional services, case settlements, travel, and capital. This position also works closely with Finance to ensure accurate and updated information, variances, and explanations are provided regarding the department’s financial position.
The corporate governance/control aspect of this position manages, handles and supervises the department’s Board of Directors preparation and meeting process, annual Proxy Statement and CA Corporate Disclosure Act preparation and filing processes, Directors and Officers Questionnaire and Board self-evaluation, and related preparation and tracking processes. It also oversees the department’s general internal control and QC processes regarding the above and other corporate/governance matters.
In addition, this role will play a significant part in assessing, recommending, and implementing projects, processes, structure, and assisting with staffing and related planning as requested to continue growing Legal’s contributions to the Company.
This individual will also assess, design, develop, manage, and implement various data and efficiency-related projects for the Legal Department, including assessment and reporting, and will assist with related and other projects/tasks as directed.
· Financial Management: Define and drive strategic and operational initiatives with on-time and on-budget results; manage and supervise the Legal Department’s financial affairs, including coordination with department members, outside law firms/providers, and Finance regarding current and anticipated spend and variances; manage, prepare, and oversee Legal’s financial reporting and accruals; prepare, plan, and manage to Legal’s yearly budget; educate and advise department members in planning and strategizing regarding upcoming expenses and needs (e.g., personnel, services, equipment, travel); establish familiarity with outside firms to analyze and report on billing practices, rates and performance metrics and find improvements and savings in such areas; supervise administrative staff as appropriate and requested to accomplish the above. · Project Management: Define and drive strategic and operational initiatives to add or enhance Legal Department efficiencies, cost savings and organization; assess, develop and enhance department process improvements such as improved use of technology (e.g., Serengeti, DocuSign, BoardVantage and other tools) for improved internal analysis and reporting. Manage department vendors and contracts with a strategic eye, consistently looking for financial and practical improvements. Report on key operational and substantive metrics for the practice group that will better inform decision-making, including matter and work product analyses. Lead and provide project planning and management for medium to large scale department projects or initiatives. · Board and Corporate Governance/Controls: Manage and oversee (1) Board of Directors preparation and controls process; (2) preparation/filing of annual Proxy Statement, CA Corporate Disclosure Statement, and similar filings; (3) Directors and Officers Questionnaire, Board self-evaluation, and similar Board-related projects; (4) the Legal Department’s overall process controls and quality control on corporate matters; (5) direct and coordinate with administrative staff to accomplish the above. · Lead and assist with other Department projects/tasks as directed.
Analysis and Judgment Drive for Results Organizational Skills Process Improvement Communication Attention to Detail
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
Minimum BA with 5+ year experience of financial, budgeting, and accounting related experience. 3-5 years of experience with project planning and management in a corporate or law firm setting (both preferred). Prior experience overseeing operations for a corporate legal department preferred. Strong financial/accounting and general business knowledge and acumen. Knowledge and familiarity regarding Board of Directors, annual Proxy, and similar corporate governance processes, including utilizing industry tools. Exceptional analytical and organizational skills, and attention to detail. Strong project management and team skills: ability to research, assess, recommend, communicate, and implement business and process improvement opportunities and projects both large and small; ability to direct and coordinator tasks among different department groups/members, other departments, and outside professionals to oversee projects and processes. Strong communication skills, both written and verbal; ability to clearly, concisely, and crisply communicate complex business and technical matters with business partners at all levels, and to assist department members with those communications: proven track record of collaborating with cross-functional groups (e.g., Finance, IT, Board) to set objectives and product meaningful results; ability to effectively direct administrative staff and to interact and communicate inside and outside of Department and with outside providers/professionals.
***Please apply to our Career Site at: https://beigene.wd5.myworkdayjobs.com/BeiGene/job/Cambridge/Senior-Manager–Legal-Operations_R3593***
BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
The Senior Manager, Legal Operations will be a key member of the Legal Operations team responsible for supporting departmental initiatives related to eBilling / Matter Management, Information Governance, Litigation and eDiscovery, Knowledge Management and other Legal Operations responsibilities. Under the supervision of the Senior Director, Legal Operations, this position will work cross-functionally with business partners to develop and maintain new processes, systems and metrics that will help BeiGene more effectively manage costs and improve capabilities of the Legal and Compliance team and the Company.
eBilling / Matter Management
Acts as primary administrator for the eBilling / Matter Management system, including onboarding new law firms and service providers, opening and closing matters, handling billing issues, and analyzing and enforcing compliance with the Outside Counsel Billing Guidelines;
Manages purchase orders and monthly, quarterly and annual budgeting and accrual processes, coordinating with accounts payable, Finance and Legal and Compliance team members;
Tracks all law firm and other Legal and Compliance vendor special billing arrangements;
Maintains a contact and responsibility list of all outside law firms and serves as the key point-of-contact for Legal and Compliance team members when seeking to engage outside counsel for new matters;
Provides regular reporting / metrics on spend management and implements changes to improve performance as directed; and
Supports development of new features / capabilities and related change management.
Assists with implementing and managing the Company’s records management program and serving as a program administrator;
Supports Legal and Compliance team members to train business teams on relevant policies, processes and systems regarding contracting operations and records management; and
Provides guidance to business teams regarding appropriate maintenance and periodic disposal of business records.
Corporate Governance and Recordkeeping
Oversees technology tools and vendor relationships and billing for corporate governance tools, including Board portal, corporate and subsidiary management and recordkeeping, and intra-company agreements; and
Works with paralegals, administrative assistants and Legal and Compliance team members to ensure that corporate records are secured, maintained, and updated in a timely manner.
Litigation and eDiscovery
Collaborates with Legal, outside counsel, IT and other key stakeholders to support legal hold processes and to ensure documents / data are properly maintained to meet preservation obligations;
Manages legal holds and releases;
Assists in-house and outside counsel with discovery requests; and
Supports development of eDiscovery best practices and capabilities.
Maintains and promotes resources / subscriptions for the Legal and Compliance team and tracks usage;
Maintains Legal and Compliance department’s database of presentations and training materials;
Assists with development of Knowledge Management tools and resources to support development of Legal and Compliance team members;
Assists with updating and management of content on the Legal and Compliance department’s intranet site;
Trains new Legal and Compliance team members on department tools, resources and operations; and
Supports other Legal and Compliance projects as required.
Legal and Compliance Team Support and Management
Supports the Senior Director, Legal Operations with Legal and Compliance team budgeting and tracking;
Assists with Legal and Compliance department operations, including vendor management, key performance metrics, meetings and presentations;
Supports individual Legal and Compliance team members as requested in an effort to increase efficiency and effectiveness;
Supports project management on key initiatives for the Legal and Compliance department, including contract management, document management, knowledge management and other areas as needed; and
Keeps current on latest legal operations industry trends and developments, and identifies opportunities to implement best practices.
Skills and Qualifications:
Bachelor’s degree; strong preference for paralegal certification.
Proficiency in the Microsoft suite of tools including Outlook, Word, PowerPoint, Excel; as well as project management applications such as Microsoft
Project and Visio.
5+ years supporting an in-house legal department; experience in the pharmaceutical industry a plus.
Notary Public or willingness to become one.
Experience with eBilling / Mattter Management software.
Demonstrated experience in managing projects.
Exceptional organizational and communication skills.
Great attention to detail.
Ability to handle confidential and proprietary information using excellent discretion and judgment.
Self-motivation and ability to work both independently and as a team player.
Ability to be flexible and willing to accept new responsibilities in a fast-paced, multi-project environment.
Travel: Up to 10%
Bachelor of Arts / Science required. Paralegal certification a plus.
Ethics – Treats people with respect; Inspires the trust of others; Works with integrity and ethically in accordance with BeiGene’s Code of Conduct, policies and procedures.
Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Completes administrative tasks correctly and on time; Follows instructions and responds to management direction.
Communication – Listens and gets clarification; Responds well to questions; Speaks clearly and persuasively in positive or negative situations; Writes clearly and informatively; Able to read and interpret written information.
Teamwork – Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone’s efforts to succeed; Shares expertise with others.
Adaptability – Able to adapt to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Technical Skills – Assesses own strengths and development areas; Pursues training and opportunities for growth; Strives to continuously build knowledge and skills; Shares expertise with others.
Dependability – Follows instructions and responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.
Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
Project Management – Communicates changes and progress; Completes projects on time and within budget.
We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
Stericycle is seeking an experienced Director of Legal Operations to optimize the Legal Department by implementing processes, practices and systems to improve the efficiency, effectiveness and performance of the legal team, facilitate change, and control costs. This important role will serve as a strategic partner to the General Counsel and have responsibility for the development and execution of Legal’s long term strategic plan and department priorities. Drives programs to enhance in-house efficiency, standardization of processes, enhanced cost controls and strategies, and creation and tracking of performance, cost and other metrics. The Director will develop and implement a Legal Department technology roadmap to drive Legal’s effectiveness and efficiency. Coordinates billing with law firms, tracks internal and outside counsel spend metrics and assists in building the legal budget and forecasting expense.
Key Job Activities:
Developing, communicating and executing the Legal Department’s long-term strategic plan
Driving execution of Legal Department priorities
Enhancing the efficiency, operations and performance of the Legal Department, including resource planning and workflow optimization initiatives
Building internal Legal knowledge management processes and capabilities
Assisting in managing Legal risks to the Company and uses financial transparency to help internal clients understand cost and risk factors with legal consequences
Ensuring communication within the Legal Department, including organization of Legal meetings and management of action items
Developing performance metrics and dashboards
Ensuring implementation and effectiveness of training programs and self-service tools for internal clients
Utilizes expertise in finance and consulting to manage engagement of and relationships, spend and billing with outside counsel, e-Discovery and other
Legal vendors, including development of cost and performance related KPIs and cost-efficient billing solutions
Partnering with Finance and Accounting regarding Legal Department budgeting, forecasting and accruals
Assisting in the development of and adherence to the Legal Department budget
Creating a technology investment plan and roadmap to drive the efficiency and effectiveness of the Department
Preferred Education: Bachelor’s degree required; JD or MBA preferred
Experience (North America & LATAM):
Minimum 7+ years of experience with legal operations and project management within a large organization
Strong financial acumen and excellent analytical, critical thinking and problem-solving skills
Demonstrated experience building, running, and managing Legal programs, projects, and processes
Demonstrated ability to independently move projects forward by gaining support from others and to work collaboratively with cross-functional groups to set objectives, drive progress, and produce meaningful results
Strong experience in technology change management, project management, business process management, and system implementation
Cox Enterprises, Inc. is looking for a talented and collaborative professional to join our Legal Operations team. Reporting to the Director of Legal Operations, the Legal Operations Analyst supports the legal department’s day-to-day business operations; this includes front-line interaction with key department technologies and users, tracking department finances to budget, and driving – and seeking ways to refine – our processes and operations. This position works closely with colleagues within the legal organization, Supply Chain (Procurement), Integrated Business Technologies (IBT), Accounts Payable (A/P), Financial Planning & Analysis (FP&A), and colleagues across Cox’s business divisions; this position also interacts with outside counsel and other external vendors and service providers.
Responsibilities: Legal Technologies:
Administer and provide front-line support for key legal department systems, including Cox’s enterprise legal matter management, legal service request, and contract lifecycle management systems.
Collaborate with Legal Operations team members, IBT Project Management, and application vendors on application implementation, testing, upgrades, customizations, configurations, and maintenance for key legal department systems.
Provide first-level end user technical support of key legal department systems and introductory end-user training.
Support the department’s expense management efforts, including first-line monthly expense reviews and tracking expenses to budget.
Collaborate with Legal Operations team and FP&A team members to review and manage department expenses. Where necessary, coordinate the prompt financial reclassification of incorrectly charged expenses discovered in expense reviews.
Collaborate with other Legal Operations team members and FP&A on monthly, quarterly, and annual financial processes.
Support the department’s outside counsel management strategy, processes, and tools, sharing related knowledge and procedures across the department.
Enforce law firm compliance with Outside Counsel Guidelines, in support of overall outside counsel management.
Produce key performance indicator (KPI) reporting by providing matter- and spend-management data for internal Cox customers within Legal, IBT, A/P, and Finance. Generate, validate, and distribute business intelligence reporting and KPI metrics, both cyclical and ad hoc.
Document and evaluate department processes, and where appropriate, recommend ways to improve them.
Other general Legal Operations support, including project management, process management, and supporting other drivers of operational effectiveness for the team and the legal department.
Minimum 3+ years of related experience in a legal environment, either in-house or at a corporate law firm, or equivalent client support.
Four year college degree preferred.
General database or data management experience; experience with legal electronic billing applications (CounselLink preferred) and Oracle payment systems strongly favored.
Financial experience, including expense management, review of transaction-level detail, and reading expense reports, P&L statements, and similar finance- and budget-related documentation.
Excellent verbal and written communication skills, and able to interact well with colleagues of various seniorities, including senior management.
Demonstrated expertise with MS Office Suite, particularly Word, Excel, and PowerPoint. For Excel specifically, intermediate proficiency or higher to include report writing, pivot table production, and chart formatting.
Organized and accurate with excellent attention to detail and a results-driven client service orientation.
Ability to work both independently and collaboratively in a team environment.
Ability to work discreetly with confidential and sensitive information and materials.
Ability to think strategically while also maintaining day-to-day operations, to think critically toward solving problems, and to think commercially about the business impact of processes.
Demonstrates good judgment, integrity, and an understanding of general business values and ethics, and exercises a professional demeanor.
Experience with additional legal technologies, such as service request tools, contract lifecycle applications, and document- and knowledge-management systems.
Experience with reporting applications – e.g., Tableau, IBM Cognos 10.x
Knowledge of legal billing protocols, systems, and policies. Familiarity with outside counsel relationships to corporate clients.